Fairfield Town Council Meeting Agenda, July 2, 2012

Fairfield Town Council

PRELIMINARY AGENDA
REGULAR COUNCIL MEETING
JULY 2, 2012
7:00 p.m.

Call to Order

Approval of the Minutes from June 19, 2012 regular council meeting.
Approval of Claims for July 2, 2012

Engineer’s Report
Century West
TD&H

OLD BUSINESSLD BUSINESSRecycling update
     Mosquito fogging contract
Comments are back from attorney
Purchase equipment for game room
     List from the kids as to what they would like
Garbage dumpster for community center
Sidewalk contract
     Work has begun from the library to McNeil

NEW BUSINESSEW BUSINESS
Interlocal Bridge Inspection Services Agreement
     Interlocal Agreement with Spokane County for bridge
SpoKanimal
BIAS class for new BARS and budget
Time off
Signature cards at Bank of Fairfield
Mayor Pro-Tem
     Selection of Mayor Pro-Tem for next six months

Public Hearing Ordinance #370AN ORDINANCE OF THE TOWN OF FAIRFIELD, WASHINGTON, ADOPTING RULES AND REQUIREMENTS FOR CUSTOMERS OF THE TOWN’S WATER UTILITY AND OTHER MATTERS PROPERLY RELATED THERETO

Public Works Update

Other:

Review Complaints & Compliments

Adjourn

Town of Fairfield • 218 East Main/PO Box 334 • Fairfield, WA 99012 • Telephone: (509)283‐2414 • Fax: (888)595‐5579


Mayor Ed Huber & Council Members
Harry Gibbons Mary Branon George Davidson Valerie Spurrell Brian Kauffman

Fairfield Town Council Meeting Date Changed

THE REGULAR COUNCIL MEETING

SCHEDULED FOR

TUESDAY, JULY 3

WILL BE MOVED TO

MONDAY, JULY 2 AT 7:00

Palouse City Council Minutes June 26, 2012

DRAFT ONLY.  Without council review or approval.

REGULAR COUNCIL MEETING

June 26, 2012

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Cecil Floyd; Tim Jones; Connie Newman; Bo Ossinger; Norm Schorzman; Alison Webb.  Absent:  Rick Wekenman is on vacation.  Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson.  Public present:  Heather McGehee.     

APPROVAL OF MINUTES:  Councilmember Schorzman MOVED to adopt the minutes of the Regular Council Meeting of June 12, 2012.  Councilmember Newman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Award for dust control contract:  Received three bids for 160,000 square feet of road oiling:  1. Lyman Dust Control $06.2 per sf; 2. Mort’s Dust Control $.06 cents per sf; 3. Tak Petroleum $04.9 per sf.  Supt. Griffin would like to recommend we move forward with TAK petroleum.  The savings comes to approximately $2,000.  Councilmember Schorzman MOVED to accept the bid of TAK Petroleum for $04.9 per sf.  Seconded by Councilmember Floyd.  Motion carried unanimously.

The city received a letter from Jack Nagle Construction for permission to perform work within the city’s right-of-way to install sewer line on C Street for Nicole Wood.  The only way to get the work done is if he has access to the right-of-way.  Supt. Griffin has no problems with giving him approval.  Public Works will inspect Jack’s work and material.  His license and bond are current.  Councilmember Newman MOVED and seconded by Councilmember Webb to allow Jack Nagle to perform sewer work on the C Street right-of-way.  Motion carried unanimously.     

POLICE REPORT: 

Whitman County Animal Control contract renewal: Contract is for three years at $1,000/year.  Councilmember Schorzman MOVED to authorize Chief Neumann to sign the contract.  Councilmember Floyd seconded.  Motion carried unanimously.   

JFB REPORT:  no report

OLD BUSINESS:

Award consideration for Mohr Street sidewalk project:  We received two bids:  A & R Construction $82,648; Ace Elliott $83,577.  Both came in higher than expected.  Councilmember Floyd MOVED to award the bid to A & R Construction contingent on TIB approval.  Seconded by Councilmember Newman.  The increase on the city’s share will come to $450.  The school’s portion won’t increase.  Motion carried unanimously.   

NEW BUSINESS:

Equipment for recording of public meetings – Jim Farr:  Councilmember Newman told Mr. Farr that he needs to bring a detailed proposal with technical info, budget info, maintenance & repair, anticipated staff time, how to store, archive, etc., and examples of other cities with similar budget who do this.  Jim Farr responded that he would get on a later agenda as he didn’t have all the information.  Jim would like to see the recordings streamed live on the city’s website.   Currently, the public is able to record the meeting for their own use.  All citizens are encouraged to attend the meeting and/or read the minutes.  Mr. Farr sent a proposed flier soliciting funds for a private account to purchase all necessary equipment.  Council voiced concern that the flier is misleading and reads as though the city is soliciting donations and supports the program.  The city isn’t sponsoring or soliciting any funds for this purpose.  Concern was raised that if the effort did not come to fruition, people who donated are going to come back to the city.  Councilmember Schorzman MOVED that council does not support this activity, and does not approve any flier referencing city involvement.  Councilmember Jones seconded.  Motion carried unanimously. 

COMMITTEE REPORTS/REQUESTS: 

Parks, Cemetery, & Buildings-Alison Webb. Chair:  no report    

 Policy & Administration-Bo Ossinger, Chair:  no report

Police, Fire, & Safety-Rick Wekenman, Chair:  no report

Finance, Property, & Equipment-Norm Schorzman, Chair:  no report

Pers

nnel & Pool-Tim Jones, Chair:  no report

Streets & Sidewalks-Cecil Floyd, Chair:  Connie and Cecil met regarding the Harrison and Sumner Street request from Rod Rosen to build a retaining wall in city right-of-way to aid with the parking and street issue.  Minus any issues that Supt Griffin has, they recommend allowing it.  Mr. Rosen already has a permanent retaining wall; he’s just requesting permission to rebuild it to the west 6 to 8 feet.  He will cover all costs requesting only that the city provide backfill dirt.  Supt. Griffin sees no problem.  It doesn’t affect any neighbors, being on the west side facing the grange.  The move will allow more clearance on the street.  Councilmember Floyd MOVED and Councilmember Newman seconded to allow Mr. Rosen to rebuild his retaining wall, pending supervision from Supt. Griffin.  There is concern about city liability if the retaining wall fails.  The wall will have to be permitted and meet building code standards.  Motion carried unanimously.  Regarding the access for fire and safety, Fire Chief Bagott sees no problem at this corner.    

Regarding the street sign request on the corner of Harrison and Sumner, Supt. Griffin said he can move the sign, no problem.  Mayor suggested the owner may be better served by putting in an approved fence on the corner.  Councilmember Floyd MOVED to have public works move the sign from the NW corner to the SE corner of Sumner and Harrison.  Councilmember Newman seconded.  Motion carried unanimously. 

The city has an open-ended agreement with the Palouse Tavern to allow an outdoor beer garden.  The agreement isn’t being followed to the letter.  Committee is considering changing to an agreement that has to be renewed on a yearly basis.  The tavern owner would need to address council yearly and that will allow council to review the terms of the contract for better enforcement or allow changes.  Committee will meet to further discuss. 

The call for transportation projects is open and Taylor Engineering is working with WSDOT on the Cove Road pathway project.  Due date is August 24^th.      

Water & Sewer-Connie Newman, Chair:  Continuing work on the sewer extension policy, working to ensure the policy is thorough and consistent with all city codes.  Still waiting to hear back from DOH on the water system plan.

Councilmember Newman attended the AWC conference.  She learned more information regarding PRR’s and will share at next council meeting.  She discussed her expenses for the trip, offering to pay out of pocket for a portion.  Council approved her expenses up to the maximum budget amount of $450. 

OPEN FORUM:

MAYOR’S REPORT:  The 2013 Revenue Sources Public Hearing has been set for July 10^th.  The Six Year Street Plan Public Hearing is also set for July 10^th. 

Brownfields project:  Some additional asbestos was found and abated.  We’re beginning the bidding process for Phase II of the cleanup which will include excavation of contaminated material from the concrete and asphalt down.  It will be published for bids beginning July 9^th with bid opening set for July 30^th.  MFA wants a special council meeting on August 6^th or 7^th to award bid so as not to lose time waiting for the next council meeting.

ALLOW PAYMENT OF BILLS:  Councilmember Jones MOVED that the bills against the city be allowed.  Councilmember Webb seconded the motion and the motion carried unanimously.

ADJOURN:  Councilmember Jones MOVED to adjourn.  Councilmember Webb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:14 PM.

The following checks are approved for payment:

Claims Paid, June 26, 2012.            Ck. #4097-4109                   $40,667.59

APPROVED: ________________________________   ATTEST: ________________________________

Rockford Town Council Meeting June 6, 2012

Rockford Town Council
June 6, 2012
7:00 pm

Mayor Micki Harnois brought the meeting to order. Council members present: Steve Meyer, Thomas Smith, Dave Thompson, Clint Stevenson and Jim Oshanick. Clerk/Treasurer Darlene LaShaw and Public Works Operator John Goyke were also present.


Sheriff Ozzie Knezovich was here to go over the Sheriff’s contract services for the Town. Sheriff Ozzie wanted the Town’s support for the 2/10 of 1% coming up on the ballot. Sheriff Ozzie will be back in July for a community meeting at the Grange. Kathy Creed will help organize it.


Layne Merritt of JUB was present to talk about the Town’s response letter to the River Keepers who had sent a letter to the Town regarding violations on the discharge permit at the lagoons. JUB drafted a letter along with a response letter from Cynthia Wall of DOE. The letter emphasized that there were not violations but design exceedants, which are action points not violations.


Clint felt that the Town should place in the letter the cost the Town accrued by responding to them when those funds should have gone toward lagoon repairs.


With a few amendments the Town will send the letter on Friday.


Mayor’s Comments
Micki reported that Andy Oneill of RCAC had been in Town to pick up income surveys. He is still trying to achieve the needed 80%.


Micki also reported that the Town did not receive funding for the park drainage project but the application was kept for the next funding cycle.


Public Comment
Bill Creed mentioned that if surveys could have been handed in to the Town Hall there would have been a better turn out.


Kathy Creed stated that she hoped the Council would support Ozzie and the Sheriff’s Department.


Kathy further talked about animal fines. She spoke about a female that walks to the post office many times and her dog is not on a leash. She should be fined for no leash. A dog is fine until another dog comes along. The Town needs to watch “our “ dollars.


Larry Van Every asked about the letter to the River Keepers. He asked if the Town was dealing with a mercenary group? Is there an alternative motive or are they really concerned or want money.


Larry Van Every also felt the less written in the letter the better. By answering the questions he felt the Town would be admitting to the alleged violations.


Mayor Micki Harnois claims that this group will not hound the Town. Their main concern is water quality of the Spokane River.


Micki mentioned that John’s certifications are included with the issue spoken about in the letter. The letter will go out by Friday at 5:00.


Planning Commission
Larry Van Every of P&Z reported that the committee approved Primeland’s application. Thomas Smith made a motion to approve Primeland’s application for an addition to their chemical building. Jim Oshanick seconded the motion, motion carried.


Larry Van Every also added that the Town needs to place drainage/run off needs to the check list.


Minutes
Alene Willmschen reported one word needs to be changed from contract to contact.


Thomas Smith made a motion to approve the minutes of May 16, 2012. Jim Oshanick seconded the motion, motion carried.


Treasurer’s Report
Darlene reported for the month of April 2012 - $258,971.70 – all in funds


Checks
Jim Oshanick had some questions on a few checks.


#11535 - $10,000.00 – Darlene reported that was the remaining of the retainage for Mountain Crest. Jim reported there was erosion and no grass growing just weeds. It was the consensus of the Town to hold the check until the Town can look into the issue.


Jim Oshanick also questioned the check to L&S Tire. Darlene informed him it was for the tire collection day.


Jim Oshanick also questioned the number of hours Jerame had – (189). The Council still needs a description of his tasks. Micki will meet with Jim another time to go over employee issues.


Jim felt $120.00 was too much to pay for tinting the SCOPE car.


Jim also questioned a backhoe tire purchased. Clint spoke that Rockford Auto didn’t have one and it was cheaper where they got it.


John reported that the Calvert Tech check was for well #5 computer faulting.


The hydro seeding was done at the new reservoir last fall. Vegetation has not grown. If the Town pays the money the warranty is gone.


Clint Stevenson made a motion to approve checks # 11493 – 11534 in the amount of #44,693.69 (-$10,000.00 –check # 11535 will be held. Thomas Smith seconded the motion, motion carried.


Payroll – 11493, 11497 – 11505 $ 9,203.29


Claims – 11494 – 11496, 11506 – 11535 $35,495.40


Ivan Willmschen questioned the Town’s water bills. Darlene explained that the Town Hall, lagoons and parks have to pay the water fund for their usage.


Ivan further stressed that the Town has to watch our expenses.


Larry Van Every asked if the Town received their answers from the Sheriff’s Department regarding the double taxation. Micki reported no, that the Town would have to go to the County Commissioners.


Old Business
Micki reported that Terry Ottosen had resigned as the Town’s code enforcer. There is another person interested who has more time.


Micki reported that the Town had passed a Resolution for abatement of nuisance on the yellow house earlier in the year. The Town could get a court order and go on the property and clean it up. The Town would have to pay for it.


Micki further spoke about the Fairfield improvement board. The Committee would go over case by case to see what the Town can do. Micki will get copies of the Fairfield ordinance to the council.


Steve Meyer has talked to the Fire Chief Brad Marlow regarding condemning houses in Town. Brad said he would need a clear authority of what he could and could not do.


Micki spoke of three (3) criteria of a dangerous house:


1. Drug activity
2. Vacant
3. Can get into it


Micki informed the Council to do the process it will cost lots of money.


John Goyke reported that Sheriff Deputy Jeske would like to use the Town’s Ordinance’s with an interlocal agreement.


Micki will have RCW’s regarding the process for the council at the next council meeting.


Dave Thompson reported it appeared one of the Moyer rentals are placing a garbage can at other houses to be dumped. The Town now has the mobile carts in its possession.


Jim Oshanick didn’t sell the Town dump truck. John Goyke reported that the Town of Millwood and he had met at the DOL and signed an affidavit in lieu of a title. The Town will apply for a title for the dump truck and for the rodder truck too.


The Town will hire Lyman to spray for road oiling for approximately 600 feet around the park for $1.20 per lin ft.


New Business
Micki reported Gary Wagner’s term on the CDBG advisory committee ends in August. Steve Meyer made a motion to reappoint Gary Wagner for another term. Jim Oshanick seconded the motion, motion carried.


Thomas Smith made a motion to approve the URS agreement for the Shoreline Master Plan. Jim Oshanick seconded the motion, motion carried.


Micki reported a Neighborhood Watch meeting at the park on June 28th at 7:00 pm.


Micki also reported that she will be gone at the June 20th council meeting.


The Council needs to choose a Mayor Protem at the next meeting.


The Council will also need to decide if they would like to participate in the swim program at the next meeting.


Public Works
The Council approved the L&I forms requesting an inspection for the trailers of Moyers.


John is working on the draft grant agreement for the composting facility. The Council wanted to know what to do with the compost. The Town will try to give it away at first.


John has tried to contact Gloria Bennett of TIB for clarification on the chip sealing project on River and Stringham.


WSDOT will repaint after chip sealing is done. There will be a no passing zone all the way through down Town.


Micki reported on the scenic highway signage; signs on poles and trees will have to be taken down. Organizations and churches can stay. Business signs in the State’s right of way off premises cannot stay.


Micki further reported the Lion’s Club sign display will be able to stay.


Kathy Creed asked if the Grange will be able to place a sign by the building. Yes because it is on their own property and it is an organization.


Bill Creed spoke of D-Day and thanked all who served in the armed forces.


Meeting adjourned.
______________________________________ _______________________________________


Brenda Gambrel/Deputy Clerk Micki Harnois/Mayor

Rockford Town Council Minutes, May 2, 2012

Rockford Town Council
May 2, 2012
7:00 pm

Mayor Micki Harnois brought the meeting to order after the Pledge of allegiance was recited. Council members present: Clint Stevenson, Steve Meyer, Thomas Smith and Dave Thompson. Council member Jim Oshanick was absent. Clerk/Treasurer Darlene LaShaw and Public Works Operator John Goyke were also present.

Public Hearing – Conditional Use Permit (CUP)
A Public Hearing was held for CDA Service Station Equipment (CDASSE)/Primeland CUP application for a 3000 gallon above ground diesel tank.

Micki explained the reason for CUP is that in the Town’s development regulations the only thing to fit in current zoning which is light industrial, is sales of agricultural product.

Micki further explained an environmental review had been completed. It had been sent in to Determination of Non significance (DNS), the appeal period ends May 11th at 5 pm.

Don Boyd of CDASSE the applicant spoke that this tank will enhance what Primeland already has. The proposed tank will be located on the existing slab. Ballards will be placed per code.

John Goyke asked how many gallons does one separator hold.

Don Boyd stated that they are designed so any spillage will drain into oil/water separator, which will hold 1000 gallons and the concrete pad holding 1000 gallons for a total of 2000 gallons..

John Goyke asked what happens when the separator fills up. John is asking because this project is in the well head protection zone. Does the container hold certain gallons or the whole amount?

Don Boyd stated that it holds the largest amount that a fill truck holds.

John Goyke said he would check on this. John will find out what the minimal containment requirements are, due to being in the recharge zone. John will call Ed Perry.

Don Boyd stated that he wanted to make sure everyone is comfortable before work begins.

John Goyke noted that it might be as simple as expanding containment behind with plastic.

With no further comment, the public hearing was closed.

Council Meeting
Micki Harnois brought the regular meeting to order. The same council members attending the hearing were present at the Council Meeting.

Mayor’s Comments
Micki Harnois announced that “American Pickers” TV show wants to come to Washington State and found Rockford on the website. No notice of date or time yet. If you have ideas of locations to visit let it be known. Micki mentioned Jim Pierce’s.

Jerome Green regarding the video on the Scenic Highway will be in Oakesdale May 7th at their Council meeting regarding this video. Micki will attend.

Committee Reports
Steve Meyer reported he had John look for figures on how many streets need gravel. 222 yards of 5/8 @ $6.16 per yard would cost approximately $1,355.00 for gravel. He wasn’t sure if there was enough in the budget.

John Goyke spoke that the road up by the Fricke’s (North Street) needs 5/8”.

Micki asked about work on pot holes.

Steve Meyer asked if they’d heard anymore on Missile Road.

Micki answered it was in the hands of the Feds to reclassify it.

Micki further spoke that the Town has a Tree City USA plaque and flag. The Town is officially a Tree City now. The Town will get a new flag every year and a sticker for our plaque. Arbor Day is May 12th, and the Town has 6 junipers to be planted.

Tire collection and clean up day is also on the 12th of May.

Chipping Day is May 19th.

Public Comment
Ivan Willmschen stated that he understands cell phones being off during a meeting, however firemen need to have theirs on for emergencies.

Ivan also complained about the manhole in back of Coumont’s yard. The sink hole in Ivan’s yard has gotten bigger. More dirt will go into the sewer line. Ivan stated that he has had two backups in his house before and he doesn’t want it a third time.

Ivan further spoke of the enforcement officer. The Town paid Bill Shultz $13,528.45 and Terry Ottosen $4,920.29. There are some months he does not have figures for. The total is $18,448.74. What has gotten accomplished? He spoke with someone and heard that Rockford is starting to look like Plummer and Worley. Rockford is going downhill.

Ivan stated that he was told last fall by Micki that Jerame Clark would only be hired on for emergencies. Ivan believes we have to watch our pennies more than we have.

Ivan continued on with the mobile home across from Eric Larson’s house, on Third Street, stating that people are living in it.

Steve Meyer confirmed that people are living there.

Bill Creed mentioned that he had got cussed out when he was handing out flyers for the fire levy.

Steve Meyer stated that the trailer had once been condemned.

Dave Thompson stated that L&I are in control of trailers.

Steve Meyer suggested that if Ivan can find a solution, then go for it.

Kathy Creed asked if a number of people called the Health Department would it help. Kathy plans on calling.

Ivan further spoke of the water leak by John Lundquist’s corner, loosing thousands of gallons a day.

John reported that he knows about the leak, it has been there for years. It was leaking when Paul worked here. John further spoke that he and Clint had been discussing the leak. John stated that the Town is responsible from the main to the basement of Primmers. John stated they thought of running poly pipe from the pumping station to Primmers.

Art Grewe mentioned that the leak had been there since winter, his yard is like a glacier.

Ivan told Micki he is requesting a meeting with her, he has several other concerns.

Minutes
Clint Stevenson made a motion to approve the minutes of April 18th, 2012. Thomas Smith seconded the motion, motion carried.

Checks

Clint Stevenson made a motion to approve checks 11453 – 11492 in the amount of $45,813.90. Thomas Smith seconded the motion, motion carried. Micki reported that two checks would be reimbursed for the DOE grant for Shoreline Master Plan.

Claims 11453 -11456, 11466 – 11492 $39,463.75

Payroll 11457 – 11465 $ 6,350.17

Planning Commission
Larry Van Every reported that the Planning Commission approved Coeur d’ Alene Service Station Equip Conditional Use Permit application for the above ground diesel tank project.

Treasurer’s Report
Darlene reported the Treasurer’s Report for March 2012 - $280,139.98 all in funds.

Old Business
Discussion took place regarding the dog ordinance. Steve Meyer stated that he didn’t realize the attorney’s reviewed the ordinance already.

Darlene reported that Spokanimal will not act with the current ordinance that the Town has. Kathy Creed asked if the old complaints work if the Town adopts the new ordinance.

Steve Meyer made a motion to adopt Ordinance 12-5, Rockford’s Animal Control Ordinance for a six month period. Clint seconded the motion, motion carried.

New Business
A discussion took place regarding groups of people using the park for their parties, reunions and etc; some leaving debris behind them for the Town to clean up. It was the consensus of the Council to charge a $ 50.00 damage deposit for using the park for events. Vicki Bergstrom suggested having a document with the regulations that park users would have to sign.

It was the consensus of the Council to continue with the lighting/electrical updating in the shop and/or park for AWC RMSA’s 2012 Loss Control Grant. The grant is due June 15th.

Thomas Smith made a motion to adopt Ordinance 12-6, Town’s Ordinance placing all fees/fines in Ordinances in one Resolution. David Thompson seconded the motion, motion carried.

Resolution 12-4, the Town’s fees and fines resolution, was tabled until the May 16th Council meeting. The Council will have the time to review the resolution.

Public Works
John Goyke reported that the Town had sent in the clean watershed needs survey, which was due on April 30th.

John received the cost estimate for well # 5, installing soft start motor controls, new wire controls to SCADA at an approximate cost of $4,000 to $4,500. He had not received any figures from Dickerson for the spool insert to replace the clay valve. Currently John has shut well #5 down due to hammering of the pump, fearing it will damage the pump.

John stressed the importance of the SCADA systems being updated. Calvert Tech has now spoken to say they will work on the Town’s system now that Trindera is no longer in the picture. John reported that the Town doesn’t have a back-up of the system and the Town needs one.

Larry Van Every voiced his opinion by saying the Town needs to take care of mechanical problems with well #5 and worry about the computer issues later.

Dave Thompson thought the Town should get something in writing.

It was the consensus of the Council to go forward with the project.

John further reported that the SCOPE car is parked in the shop at night when it is not in use. There is not any schedule of days/time where it is parked. The Town received one complaint from a business so the Town will no longer park the car close to it.

Larry Van Every thanked the Town for parking the car. He claims it has reduced speeders driving through Town.

The Town is currently pumping pond one into two. The Town of Rockford as well as other Towns received a letter from River Keepers regarding alleged violations of the NPDES permit.

Meeting Adjourned.
___________________________________ ____________________________________
Brenda Gambrel/Deputy Clerk                      Micki Harnois/Mayor

　

Rockford Town Council
April 18, 2012
7:00 pm

Mayor Micki Harnois brought the meeting to order after the Pledge of allegiance was recited. Council members present: Clint Stevenson, Steve Meyer, Thomas Smith and Dave Thompson. Council member Jim Oshanick was absent. Clerk/Treasurer Darlene LaShaw and Public Works Operator John Goyke were also present


Liberty Lake Mayor Steve Peterson and Police Chief Brian Asmus were present to donate their SCOPE car to the Town. The Town will be placing the car in various places which will help aid in decreasing speeders.


Public HearingA Public Hearing was held for proposed rate increases in both sewer and lagoon funds. It would be a $2.00 increase to each fund.


Micki Harnois reported that the last rate increase for lagoon was in 1992 and sewer rate increase was in 2000.


Thomas spoke of the increasing expenditures at the lagoon/treatment plant, that have become more than the revenues. The sewer fund has had to help pay for expenses. Both funds need to be increased so that the Town can start putting money in reserves for future needed improvements.


Alene Willmschen asked how long the short fall had been.


Darlene answered that in about the last couple of years. Darlene also mentioned that the Council had to remember that the Town had funds from liquidated damages from one of the phases of the lagoon projects years ago. Darlene also reported that she had talked to the Council in the past about the need to do something and it was agreed that the water fund had to be dealt with first which was last year.


Darlene and Clint also explained that for years there had not been all the testing that is currently being done. One reason or another not all of the lagoons were operating with aerators in past years. The electrical costs are about $8,000.00.


Clint Stevenson also spoke of the option for the Town to increase rates up to 3% annually if needed for necessary expenditures.


Micki reported that the Town had a spread sheet of other Towns with their rates for comparison. She also spoke of grants and loans that require matching funds.


Ivan Willmschen asked about the project that had been presented to the Council regarding sleaving pipes. Micki explained that was just an informational presentation only. There is not a project planned.


David Thompson mentioned he had understood that some aerators needed to be worked on. John answered that yes, some needed repaired.


Thomas spoke of a number of items that need to be improved in a timely matter required by DOE.
John Goyke spoke of using old UV lights at the treatment plant. The Town is currently in violation. The Town had received a few bad sample reports.


No further public comments, the Public Hearing closed.


Mayor’s CommentsAn ordinance (for the increase of rates) will be for the Council in the next couple meetings.
Micki reported the Fire Levy has passed with 67% approval. Micki thanked the Creeds and Brad Marlow for their help with the information to help get it passed.


May 22nd, there will be a small city round up meeting through AWC for elected officials at Fairfield at 6:00 pm.


Micki had a flyer for prescription drug disposal and shreading day at the Valley’s police station on the 28th.


The soil conservation will hold an Arbor Day on April 27th with a presentation for the first time Tree City USA communities.


Micki reported she had an email from the Fairfield clerk that the Town had gone with Empire Disposal for recycling; 1 large bin, dump as needed basis $175.00 per dump.


Committee ReportsSteve Meyer reported that the streets need work but there isn’t any money. Steve will talk to the State to see if they will do 20 foot approaches on the side streets when they are in town.


Steve further spoke that the Town still has to work on drainage up by Randy Harnasch’s. That has been planned for years.


Steve would like the Town to pave a street each year but there is not enough funds or grants available.


Dave Thompson asked if the Town was planning on oiling this year. Micki mentioned that it had been discussed before to not oil but use the funds to pave a street. Micki further mentioned it was very dusty in the down town area.


John explained that the Town needed to have a forward plan. The Town needs to generate revenue, i.e., bonds, levy. There is no place to cut expenses and no other ways to generate revenue.


Micki reported that there was no word on a drainage grant, a decision has not been made yet.


Public CommentBill Creed reported that it appears Raleigh Clark is in violation of to set backs on the chicken fence and silo. Bill would like the Town to act on this issue.


Kathy Creed was not sure if the hours with Brenda had been resolved. Micki confirmed they were.


Kathy also inquired what it would take for the Grange to rescind the ordinance vacating the alley behind the Grange Hall?


Micki stated that the ordinance does not state any funds paid. The Town would want the alley back. Steve thinks the Town should do it for fire safety reasons.


Micki reported that she has been in contact with relatives of the late Harold Pierce, trying to work on resolving issues on his property.


Steve Meyer state that no funds were paid and probably no deed issued. Steve sees no reason why the Town couldn’t rescind the decision.


John Goyke reported that technically the property description stated in the ordinance is incorrect. Stating block “5” and not block “s”.


Thomas Smith asked if the property taxes had been paid on it.


The Town will check with MRSC regarding rescinding the past ordinance.


Kathy Creed also asked if it was appropriate for private cars being worked on in the Town’s shop? John confirmed after hours he and Jerame had been working on vehicles in the shop. If the Council doesn’t want that, it can stop. Micki stated that it needed to stop.


MinutesThomas Smith made a motion to approve the minutes of April 4th, 2012. Clint seconded the motion, motion carried.


Treasurers ReportDarlene reported February 2012 treasurer report $300,999.07 – all in funds.


Old BusinessThursday April 19th, 2012 representatives from Latah, Waverly and Rockford will interview companies that submitted proposals for the Shoreline master plan update. One will be chosen to do the update which will need to be done by the end of 2013.


Steve Meyer felt that it should be a whole council decision.


Art asked what will it cost the Town? Micki answered it was a $120,000.00 grant from DOE that will pay for all three Town’s and their plans. There will be no cost to the Town.


The Town received 2 tree city usa signs. John wanted to know where the Council wanted them placed. One will go in the South end of Town – 500 feet. The other one – 500 feet in from hwy 27.


Animal ControlMicki explained that she talked to Spokanimal. The Town has to update its ordinance; it is missing an appeal section, it can’t discriminate against breed and Spokanimal officer determines if the animal is dangerous or not.


Brenda had typed up Ordinance 12-5 that contains what Spokanimal advised. Steve thought it was time for the Town to give the ordinance to the attorney to review and ask Spokanimal to place on paper the information about discriminating against breeds and get the attorney’s thoughts. Steve thought the Town’s original ordinance was good enough.


Thomas made a motion to send the original ordinance to the attorney to look over. Dave Thompson seconded the motion, motion carried.


Micki reported that the pit bull from 17 E. Spring had recently attacked another dog. The owner kicked the dog off of her dog.


Public WorksJohn Goyke gave the Council members a copy of the proposed city street contract as interpreted by the State Highway Department report. John asked the Council to review and make comments and return to him by the next meeting.


John also submitted the bill from Dickerson for well #5 repairs in the amount $11,616.00. John said the Council needs to make a decision to take the clay valve out, it will eliminate the hammerings. We will need the electrician that works with Dickerson. It was the consensus of the Council to limit the cost to$4,000.00 to install spool and remove clay valve, but a cost estimate was needed before work began.


John reported that he and Jerame had been working on approaches and pot holes. Dave Thompson said what they had done looked good.


Micki reported that during May 16-18th John will be gone to attend a cross connection class.


Clint made a motion to pay invoice #0928 of Dickerson’s in the amount of $11,616.04. Thomas seconded the motion, motion carried.
　
Meeting Adjourned.
　
　
___________________________________ _______________________________________
Brenda Gambrel, Deputy Clerk                     Micki Harnois, Mayor

Rockford Town Council Minutes April 4, 2012

Rockford Town Council
April 4, 2012
7:00 pm

Mayor Micki Harnois brought the meeting to order after the Pledge of allegiance was recited. Council members present: Clint Stevenson, Jim Oshanick, Steve Meyer, Thomas Smith and new council member Dave Thompson.


Jim Oshanick made a motion to tape the council meetings. Steve Meyer seconded the motion, motion carried.


Mayor’s Comments
The Town received two proposals from consultants for the Shoreline Master Plan update for the Towns of Latah, Waverly and Rockford.


No word has been received yet on the park drainage grant.


The ballots are out for the fire levy.


A Public Hearing will be held at the April 18th Council Meeting for the proposed sewer and lagoon rate increases.


Micki has spoke with Ozzie Knezovich regarding the sheriff’s contract costs. The maximum cost for 2012 is $31,000, and the maximum cost for 2013 will be $35,000. Micki told Ozzie that the Town can’t continue paying these costs. Ozzie said when the Town gets to that point that they cannot pay he will go to the County Commissioners. Micki mentioned the Town will still send a letter.


Committee Reports
Jim Oshanick – no news on park grant


Micki reported that Darlene had attached a letter on the budget position with information to review. Darlene noted that she would like to know who is going to mow the parks and hours of the part-time public works to help amend the budget.


Old Business
The Council at the last meeting made a motion to adopt Ordinance 12-2 vacating an alley in Blk 42, requested by Andrew Fricke. Since then Darlene has contacted the Assessor’s Office who has sent information explain that the alley was not included in the property taxes; there for the Assessor’s Office did not feel that Andrew Fricke had paid property taxes on that alley for a number of years.


Andrew Fricke had documents showing that the Assessor’s Office had made changes in the description and will be good for tax year 2013.


Darlene reported that there is still an issue of the alley being the Town’s property and it would have to be sold at fair market value. It is a state law.


Micki stated that the Town needed to receive documents from the Assessor’s Office confirming if taxes were paid or not on that alley.


Darlene spoke of the need to have information from the Assessor’s Office to help protect the Town and the need to have everyone on the same page.


Steve Meyer understood Andrew Fricke’s point of view, yet he said the Town needed to protect itself.


Andrew Fricke said Mike Wentz was the person who they had talked to at the Assessor’s Office. Micki will talk to him.


No public comments.


Minutes
Jim Oshanick made a motion to approve the minutes of the March 21st meeting. Thomas Smith seconded the motion, motion carried.


Planning Commission
Thomas Smith made a motion to approve Kathy Creed being appointed to the Planning Commission. Steve seconded the motion, motion carried.


The Planning Commission did not recommend approval for Tom Board’s fence permit. Issue with vacated alley, non-confirmation on who owns property. Due to these issues, there was no action from the Council.


Steve Meyer suggested that the Town look into records to see if the alley has been paid for. Ordinance 79-12 is the Ordinance regarding the closure of the alley.


Art Grewe stated that the Town had a map showing when alley/streets were vacated, he thought it was in Town Hall in the 50, 60’s era.


Dave Thompson who had been on the Planning Commission mentioned also that the Planning Commission questioned if the property taxes had been paid on that alley all these years.


Recycling
John stated that there is no news on the composting program. Suzanne Tresko sent the grant in. It was due by April 10th. John had drawn up a site plan. The grant would be a 75% match with the Town including one hour per day for one man for the first year of operation.


Jim Oshanick questioned when the Town agreed that all Towns could use the proposed facility. Jim spoke of an email that mentioned John and Darlene saying other Towns can use it as well. John explained that it was talked about at the last meeting and yes, other Towns would be able to use the facility but couldn’t picture a high volume by other Towns. Micki explained that current Rockford chipping days can be used by other Towns as well.


Jim further talked about someone dumping chips along the fence and asked John if he had given permission for anyone to dump. John said no he hadn’t, Jim said someone did. Jim felt that he, himself should have talked to them.


There is no new information on Sunshine’s recycling program.


The Town received two proposals from consultants for the Shoreline Master Plan update for the Town’s of Latah, Waverly and Rockford.


Next week Micki will try to set up a time with other Town’s representatives to schedule interviews to choose which consultant will work for the project.


The project is being paid for by a DOE grant for $120,000.


Employee Hours
Micki reported that approximately two years ago Brenda’s hours were increased sixteen hours a month to help John with sewer/lagoon reports. At this time this is not happening. Darlene confirmed that Brenda has been using those hours to work on various office tasks. It was the consensus of the council to no longer have Brenda work an additional sixteen hours a month unless it is justified.


The part-time public works is now at three days a week. Reduced from four days a week.


Darlene spoke to the Council that the Council needs to watch expenditures. Darlene stated that she needs a direction with the hours to help amend the budget. She mentioned if the Council did not want her to work full time the staff needed to revamp some projects.


The Council spoke of writing a work log for the part-time public works, to help track time used.


Mowing
Micki reported in 2011 that the Town paid Triple P Mowing $5,760.00 to mow the parks.


Clint and Thomas spoke of the need to monitor how many times mowing is needed in the late year, and when the mowing will start , it was also discussed that mowing could be done only once a week or every two weeks depending on what is needed.


Steve Meyer made a motion to hire Triple P Mowing to mow the parks for the 2012 season. Jim Oshanick seconded the motion, motion carried.


New Business
Ordinance 12-4 Garbage Service in the Town of Rockford; section 3E should read, approved containers as described in section 2B.


Darlene explained to the Council that snow birds and other people gone for a length of time do not have to have service.


Steve Meyer made a motion to approve Ordinance 12-4 Garbage Service. Jim Oshanick seconded the motion, motion carried.


Public Works Report
John reported that Dickerson Pump is still waiting on parts to fix the problem at well #5. The pump is fine. The bearing dropped down in the motor, so the motor is not good. The wiring looked good. The Town will assess its options of installing a soft start once it is up and going again. John stated that hard starts are bad for both pump and motor.


Checks
Clint Stevenson made a motion to approve checks # 11408 – 11452 in the amount of $35,286.21. Jim Oshanick seconded the motion, motion carried.


Claims: Ck#’s 11408,11409,11411,11414,11423 – 11452 $28,122.35


Payroll: Ck#’s 11410, 11412, 11413, 11415 – 11422 $ 7,163.86


Total $35,286.21    $35,286.21


Meeting adjourned.
________________________    _________________________________________


Brenda Gambrel/Deputy Clerk    Micki Harnois/Mayor

Palouse City Council Amended Agenda, June 26, 2012

PALOUSE CITY COUNCIL AMENDED AGENDA

June 26, 2012 7:00 pm

Regular Council Meeting

Palouse City Hall – 120 E. Main Street

CALL TO ORDER: 

ROLL CALL: 

APPROVAL OF MINUTES:  Regular Council Meeting of June 12, 2012.

PUBLIC WORKS REPORT: 

Award for dust control contract

POLICE REPORT: 

Whitman County Animal Control contract

JFB REPORT:

OLD BUSINESS:

Award consideration for Mohr Street sidewalk project

NEW BUSINESS:

Equipment for recording of public meetings – Jim Farr

COMMITTEE REPORTS/REQUESTS:

• Parks, Cemetery & Buildings
• Water & Sewer 
• Policy & Administration
• Police Fire & Safety
• Streets & Sidewalks
• Finance, Property & Equipment
• Personnel & Pool 

 OPEN FORUM:

MAYOR’S REPORT

ALLOW PAYMENT OF BILLS:

ADJOURN:

The Palouse City Hall is accessible to persons with disabilities.  Persons requiring special accommodations should, before 5:00 PM the Monday preceding the Council Meeting, contact the City Clerk at 120 E. Main Street, PO Box 248, Palouse, WA  99161, or 878-1811 or cityclerk@palouse.com.

Palouse City Council Amended Agenda June 26, 2012

PALOUSE CITY COUNCIL AMENDED AGENDA

June 26, 2012 7:00 pm

Regular Council Meeting

Palouse City Hall – 120 E. Main Street

CALL TO ORDER: 

ROLL CALL: 

APPROVAL OF MINUTES:  Regular Council Meeting of June 12, 2012.

PUBLIC WORKS REPORT: 

POLICE REPORT: 

JFB REPORT:

OLD BUSINESS:

NEW BUSINESS:

Award consideration for Mohr Street sidewalk project

COMMITTEE REPORTS/REQUESTS:

• Parks, Cemetery & Buildings
• Water & Sewer 
• Policy & Administration
• Police Fire & Safety
• Streets & Sidewalks
• Finance, Property & Equipment
• Personnel & Pool 

OPEN FORUM:

MAYOR’S REPORT:

ALLOW PAYMENT OF BILLS:

ADJOURN:

The Palouse City Hall is accessible to persons with disabilities.  Persons requiring special accommodations should, before 5:00 PM the Monday preceding the Council Meeting, contact the City Clerk at 120 E. Main Street, PO Box 248, Palouse, WA  99161, or 878-1811 or cityclerk@palouse.com.