REGULAR COUNCIL MEETING
AUGUST 21, 2012
7:00 P.M.
Note to persons reviewing this document: This is not a
verbatim transcript. While an attempt has been made to document pertinent
points, these minutes contain only a summary of the discussion and voting.
Mayor Ed Huber called the regular council
meeting to order on August 21, 2012 at 7:00 pm. Council members present: Harry
Gibbons, George Davidson, Valerie Spurrell and Brian Kauffman. Mary Branon is
absent.
Others present: Randy Noble of TD&H, KJ
Hanley of Century West and Cheryl Loeffler.
Approval of Minutes
ACTION
Harry Gibbons motioned to approve the August 7, 2012 regular council minutes as presented, seconded by Valerie Spurrell. The motion carried. Brian abstained from voting.ACTION
Approval of the ClaimsBrian Kauffman motioned and Harry Gibbons seconded to authorize the claim vouchers #16749 through #16770 for $142,968.68 and EFTs for $1,548.79 as presented. The motion carried.
Claims: $139,062.28
Payroll: 5,455.19
Total Claims: $144,517.47
Check Register signed by: Brian Kauffman, George Davidson and Harry Gibbons.
ACTION
Harry motioned to approve Brian Kauffman’s
absences from the July 17 and August 7 regular council meetings and the July 10
special meeting; seconded by Valerie. The motion carried.
Engineer’s Report
Randy Noble from TD&H provided an updated
report. The construction phase of the East Main Street project is complete.
Cameron-Reilly is waiting costs and approval of the Union Pacific work before
completing the final punch list. The anticipated delivery date for the lighting
is October 1 with a completion date of October 15.
Randy asked for council’s permission to
authorize Ed’s signature on Progress Payment #2 for Cameron Reilly for
$160,656.61.
ACTION
Harry motioned to authorize progress payment #2
for Cameron-Reilly for $160,656.61; seconded by George. The motion carried.
Century West
KJ Hanley reported that the survey is complete
for the 2012 sewer project. Some additional testing is needed to locate one
manhole. Easements are still being researched.
Transportation Improvement Board (TIB)
funding applications for 2014
Small City Arterial Program application (SCAP)
This application is for continuing work up Main Street from Railroad Avenue to
Johnson and Johnson to McNeil.
The application strongly emphasizes the poor
condition of the road, the sidewalk not meeting ADA requirements and correcting
the drainage issues. The total eligible cost, including new streetlights to
match the ones that will be placed along the park will be $659,010. The town
will have a 5% match of $32,951, which would be paid with the collected utility
tax.
ACTION
Brian motioned to approve the small city funding
application for continuing work up Main Street from Railroad to McNeil for
$659, 010 with a 5% match from the Town of Fairfield to be paid from the
utility tax; seconded by Harry. The motion carried.
Small City Sidewalk Program (SCSP)
This application is a duplicate of the SRTC
application for the stretch of sidewalk from Carlton to Spokane Street. The engineer’s
estimate for this project is $159,975 with a 5% match of $7,999 from the town.
This would come from the utility tax.
ACTION
Harry motioned to approve the Small City
Sidewalk Program application of $159,975 with 5% town match of $7,999 to be
paid from collected utility tax; seconded by Valerie. The motion carried.
OLD BUSINESS
Appreciation for TIB project
Randy commented on how much Steve Gorcester and
Gloria Bennett appreciated the ribbon cutting and BBQ.
All of the council members were there as well as
several families from the community. Steve presented the town with a beautiful
plaque commemorating the TIB East Main Street Rehabilitation project.
Potentially dangerous dog
Cheryl spoke with Officer Walker from SpoKanimal
about how the appeal system worked for a potentially dangerous dog. He
explained that this appeal is taken over the phone and then Gail Mackay reviews
everything.
Her conclusion about this dog is since the
attack was unprovoked, it is a potentially dangerous dog and the owner’s appeal
was denied, the potentially dangerous dog declaration stands. This puts the dog
on probation for one year. If in one year’s time the dog does not have any
calls about it, the declaration is revoked.
Cheryl received an email today from Sheriff Ozzie
stating that they are still working with the courts, prosecutor and Spokanimal
and hope to have some resolution in September.
Rooster problem
The rooster has been taken care of so no further
action will be required.
Defensive driving and Loss Control
Roger Neal from RMSA confirmed that the Fire
Dept training is sufficient for RMSA’s defensive driving requirement.
Ordinances #369 and #370 Water and Sewer Ordinances adoption
These were emailed from the attorney at 5:00
this evening so they could not be reviewed at this meeting.
NEW BUSINESS
Proposal to replace door canopy at
Community Center
Pieces of the canopy over the basement door have
been falling off whenever there is rain or wind. A Loss Control Grant
application for replacing the canopy was denied. Dave Durkee has submitted a
proposal of $270 to replace the wood and tin.
ACTION
Brian motioned to approve the proposal of $270
to replace the basement door canopy of the community center; seconded by Harry.
The motion carried.
The comment was made to make sure that the
project is started and completed in a timely fashion. Cheryl will let Dave know
that the proposal was accepted.
Dog bite
A resident was bitten on the leg by a dog at 108
S Johnson Street. Spokane Regional Health and SpoKanimal were both notified.
The dog was put in quarantine for 10 days and reported to not show any signs of
illness.
Special Occasion License application
ACTION
Harry motioned to approve the special occasion
license for the Liberty Community Education Foundation event 10-20-2012;
seconded by Brian. The motion carried.
Public Works Report
WATER
- Chlorine residual is staying at a constant .2 to .3, DOH likes this to be between .1 and .5
- We have HAA5, Lead and Copper and Trihalomethane testing this week as well as VOC’s on SO1 and SO5
- New water service has been installed at Seward and Second to replace old unusable service line that has leaked on and off for the past few years. Residence meter has also been moved to curbside.
- Thomas water line is waiting on easement approval; this will consist of a 1" residential service line and meter.
- Backflow testing will be done on the 22nd and 23rd of this week by Dave and Casey Monge.
- Chlorinator table has been built and replaced in well house #1, #2 and #5 are in progress.
WWTF
- Weeds have been sprayed.
- Whitney Equipment will be out this week to service lift stations.
- Revised drip system for the trees is doing a much better job keeping the trees watered.(thanks to Inland Tree)
- We are still at a “NO-DISCHARGE” to the creek and if the weather holds, we will be able to get through the month of September also. This will be one month past the required limits and will help with testing fees and requirements as well as alleviate some of the environmental impact on the receiving stream.
- Aerators #2 and #4 will go back on line in anticipation of possible discharge in September.
PARKS
- Garbage and debris are picked up daily along with broken branches lately.
- Bids are being taken to automate the Hart Park sprinkler system and possibly put in the budget for the next season. This will alleviate man-hours setting up moving and taking out of manual sprinklers. This will help even out the over and under watering of park due to other obligations of Public Works during the day. This will also allow park to be watered at night instead of the heated daylight hours when the park is being used by the residents.
- Parking is being terminated between the RR tracks and the creek on the south end of Thiel Park. This is because the new sidewalk is “NOT” reinforced to allow car traffic to travel over without eventually damaging it. Looking at the possibility of reinforcement and possibly a gravel parking area added due to some loss of parking space on Main St.
- Some damage to the picnic tables in Hart Park due to moving etc. these will be taken to the shop for repair.
- An increase in lighting was suggested on Fairweather.
ROADS
- New road signs are in and being replaced. These signs meet the retro-reflectivity requirements that are on track for 2015. Signs are good for approximately 10 years.
- Chip sealing has been completed for the year with a portion of Second St. and the paved portion of Portland being reconditioned along with Highway 27. Patch repair was done on Bradshaw.
- Asphalt grindings have been placed in various washouts on rd. shoulders and is holding up very well.
- Pot- hole repair is an ongoing process.
- Seward water leak soft spot has been eliminated and graveled.
Review of past due accounts
The council reviewed the list of past due
accounts.
Other
Council was provided the amended interlocal
agreement for emergency management for review. Tom Mattern from Spokane County
will be at the Sept 4th
meeting to go over it.
The town received a check from Recycling America
for $17.30. This is the rebate from the first dumping of the bin. 1.59 ton. We
are now working on the 3rd
dumping.
Review Complaints & Compliments
None.
Adjourn:
The regular meeting adjourned 8:47 pm.
____________________ ______________________
Mayor Ed Huber Clerk/Treasurer Cheryl Loeffler
