Rockford Town Council
February 1, 2012
7:00 p.m.
Mayor Micki Harnois brought the meeting to order after the Pledge of Allegiance was recited. Council members present were: Clint Stevenson, Steve Meyer, Stan Seehorn, and Thomas Smith. Public Works Operator John Goyke and Clerk/Treasurer Darlene LaShaw were present. Council member Jim Oshanick was absent.
A quick roll took place before business started.
Recycling
Steve Wulff of Sunshine Disposal was present to give a presentation on a recycling program that has been proposed to the small towns throughout the South Spokane County. He spoke of the “single stream recycling”. It is a process that people place all items in one container. Items for recycling are plastic, metals and/or paper. Glass items are not wanted.
A pilot program will take place and be reviewed in 90 days to see how the program is going. A base container count of 12 containers will be needed to start the program. The cost to have Sunshine Disposal to empty the containers will be $ 30.00 per container per week. If ten businesses participate the cost will reduce to $ 26.00.
The proposed program will start around the first of April. Suzanne Tresko of Solid Waste Systems is working on obtaining small containers for residents to place their items in.
Mayor’s Comments
Micki reported she had spoken to the State Representatives the previous week in Olympia regarding the issue some of the towns are having with the income survey that was completed years ago for CDBG grants. Cathy McMorris Rodgers will be receiving letters asking for assistance.
Micki further reported that the Town’s dog trap had been returned, damaged but has since then been fixed. A new trap had been purchased.
The Town had sent an invoice to the owner of the Pit Bull, whom resides on Spring Street, for the services of the veterinarian for the injuries the Pit Bull had inflicted upon a neighborhood dog.
Minutes
Clint Stevenson made a motion to approve the minutes of the January 18th Council meeting. The motion was seconded by Steve Meyer; motion carried. Thomas Smith abstained.
Checks
Clint Stevenson made a motion to approve checks # 11327- # 11363 in the amount of $ 88,490.79. Stan Seehorn seconded the motion; motion carried.
Payroll # 11,330, 11,331 11,333 – 11,340 $ 7,847.88
Claims # 11,327-11,329 – 11,341 – 11,363 80,491.79
$ 88,491.79
Treasurer’s Report
Darlene gave the Treasurer’s Report for the month December, 2011 - $ 529,323.36 all in funds.
Old Business
Thomas Smith made a motion to approve the Interlocal agreement between the towns of Rockford, Waverly and Latah, regarding updating each jurisdiction’s Shoreline Master Plan. The motion was seconded by Steve Meyer; motion carried. The update needs to be completed by the end of 2013.
Micki further explained that Rockford had more staff than the other two participating towns therefore Rockford will manage the DOE grant of $ 120,000.00 for the SMP update. Micki will be the Project Manager and Darlene will be the Grant Administrator. She also stated that a call for a consultant to help with the update will go out about mid March. Clint Stevenson offered to be involved with a committee.
Micki mentioned that the Spokane Co. Conservation Dist will be here at the next meeting. Their work will help with the update.
Micki reported that the CDBG grant the Town had applied for improvements on Pond #1 has been stalled due because HUD is not satisfied with the methodology of the income survey that was completed in 2006. Micki will meet with the director of CDBG to help find a solution to a survey that will be approved by HUD.
New Business
Thomas Smith made a motion to approve Resolution 12 -1R, Rockford’s resolution for an excess Fire Levy to help fund the Town’s Fire Department expenses. Steve Meyer seconded the motion; motion carried. Stan Seehorn abstained.
The City of Liberty Lake will be surplus a SCOPE car, a Crown Victoria, to the Town for $ 1.00. The City will deliver it around the first of April. This car will be a help deterrent to speeding traffic.
Public Works, John Goyke will obtain references for both JUB and Century West engineer firms before the Council chooses an On Call Engineer firm for the Town’s needs.
Monday, January 30th, Randy Noble of TD&H met with Micki, Steve Meyer, Clint Stevenson, John Goyke and Darlene LaShaw regarding the final financial figures with the Town’s reservoir project.
Stan Seehorn made a motion to approve Supplemental #4 for engineering services for the reservoir project. Thomas Smith seconded the motion; motion carried. These funds had already been paid for through the grant. The Supplemental is a required document for the grant project.
It was the consensus of the Council that the Town will pay for Trindera’s services working with the Town’s telemetry systems in a total of $ 5,485.00, using the remaining funds from the WRIA/DOE grant, approximately $ 1,585.00, and the Town’s funds of approximately $ 3,900.00. The remaining engineer costs of approximately $ 10,000.00 will be absorbed by TD&H.
Thomas Smith made the motion to accept both projects, the reservoir and the chlorination buildings, as completed, with the exception of the chlorination buildings punch list and the reservoir punch list items that still need to be completed. The motion was seconded by Stan Seehorn; motion carried.
The discussion of Empire Disposal’s rate(s) increases, 2.44% from the County’s increased tipping fee and the 2.0% COLA increase, were tabled until further information is obtained.
A discussion took place regarding the Town’s past due list. Steve Meyer asked what was being done with a number of them. Micki explained that liens had been placed on several of them. Darlene explained that the Town was still working on a few accounts. Darlene and John mentioned that the month of December she did not work on past dues while there had been some family issues being dealt with.
Darlene further reported that she hadn’t yet been able to review the distribution from the County to see if the liens that were to be paid last December were included in January’s funds. The Town now has to obtain the report on line.
Public Works
John Goyke reported that WSDOT was in Town to do some depth measurements to see how far down the Town’s water lines were on West Emma. Some of the lines were only 1½ feet deep.
John reported that the final inspection for occupancy had been completed and approved on the chlorination buildings at well 5. A Chlorine plaque sign needs to be placed at both buildings.
John further spoke that while the chip sealing projects are being completed in Town this summer, paid for by TIB, The Town should see about finishing North First Street between Stringham and the bridge.
John reported that regulations are changing for reporting lead and copper test to the consumers. Result will be placed in the annual Consumer Confident Report.
Stan Seehorn made a motion to approve improving the Town shop’s electrical system with the $ 1,000.00 Loss Control Grant with the fixtures being obtained through Consolidated Electrical Distribution, paid outside of the grant and receiving a rebate from Vista. Steve Meyer seconded the motion; motion carried.
Meeting adjourned.
_____________________ __________________________________
Darlene LaShaw, Clerk Micki Harnois, Mayor
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