Mayor Micki Harnois brought the meeting to order after the invocation was given by Pastor David Lura of the United Methodist Church and the Pledge of Allegiance was recited. Council members present were: Clint Stevenson, Steve Meyer, Jim Oshanick, Stan Seehorn and Thomas Smith. Public Works, John Goyke and Clerk/Treasurer Darlene LaShaw were also present.
Minutes
Minutes of the Council meeting of April 20th were approved as submitted.
Checks
As the Council reviewed the checks Micki made note of one invoice from the Town’s attorney in the amount of $ 712.00. She further explained that is was regarding a dog issue that she believes now is a non-issue. Steve suggested that for future incidents perhaps the Council should attempt to solve the problems before getting the attorney involved. Steve asked if it was possible for the party involved to pay for the costs. Micki will talk to the attorney.
Clint made a motion to approve and disperse checks 10930 – 10972 in the amount of $ 31,832.52. Stan seconded the motion; motion carried.
Payroll #10933 – 10940 $ 6,747.59
Claims #10930 - 10932. 10941 -10972 25,084.93
Total $ 31,832.52
TD&H – projects
Chlorination buildings - Randy Noble was present to update the council on the Town’s ongoing projects. He reminded the Council that the bids for the chlorination buildings project came in over budget. He further reminded the Council that the upcoming grant for the SW reservoir and the PRV projects were being decreased by 16%. One of the options mentioned by Pat Stretch of CDBG would be to take funds from the SW reservoir project to help complete the chlorination buildings.
The Town received a written cost from Elder Roofing for the SW reservoir roof repairs totaling to $ 7,835.00. If the Council chose to do just the roof repair and not the PRV valve on Stringham Rd. that would leave approximately $ 18,000 that could be used for the chlorination buildings project. The Town would have to pay only up to $ 2,000 of its own funds.
Stan made a motion to take the full amount of the 2010 CDBG grant to build two Chlorination buildings. One located at Well #4 and one at Well #5. The remaining costs not covered by the 2010 grant will come from the 2011 CDBG grant. The remainder of the 2011 grant will be used to repair the SW 200,000 gallon reservoir roof. The motion was seconded by Steve; motion carried.
Reservoir - Randy further informed the Council that a Pre construct meeting was held earlier in the day. He reported that construction would start in July. The project will be completed by the end of November.
Randy is waiting for the Frisbie Way booster change order documents. He will submit them to the Council once he receives them.
Randy also informed the Council that once the tank submittals are received a color can be picked at that time.
Lagoon - Randy briefly spoke of the bubbles in the liner in pond # 2. He reported the DOE recommended pumping out the water from under the liner. He noted that perforated tiles should have been installed at the time it was lined.
On call engineer contract – Jim made a motion to approve/renew the On Call Services contract with TD&H and the Town. This would be for services completed for non grant funded tasks. Funds would not exceed $ 10,000. Steve seconded the motion; motion carried.
Public Comments
Vivian reported that there is a community wide Town Park clean up day scheduled May 21st from 10:00 until 2:00. Things to be done – rake and pick up leaves, branches, paint garbage cans, and etc. The Women’s Club booth will be open for lunch.
Ivan reported he had six items he would like answers to:
· Code Enforcement – Ivan has been driving around and can not see any improvement in the last five months.
· He would like to see a breakdown on the Treasurer’s Report. Some funds may have more funds than others.
· What is the Town getting for the Sheriff’s contract that it is paying for? Ivan was not successful in getting a deputy to respond to a break in of one of his shops so he could file a report.
· There seems to be a lot of dogs running around town. How many dogs are licensed? What happens to the dogs that are placed in the kennel?
· He noticed there is sand on sidewalks and around the gutters.
· Does the Town have another part time employee?
Micki informed Ivan that Terry Liberty is currently in contact with a few property owners in Town. Terry is planning on being at the next meeting and could update on the status of the various concerns. Micki also explained to Ivan he could go to the Town Hall the next day and obtain information on the Treasurer’s report as well as the dog license information.
Micki also informed him to contact Captain Werner of the Sheriff’s department if he was not receiving the response he needed.
Furthermore, the Town does not have another part time person. The person that was with Skyler down by the lagoons was a volunteer. John informed him that Skyler was not on the clock during that time. Micki added that with the Town having to watch its funds volunteers will be needed more.
Cat announced that some student’s need community service hours at their school.
Bill Creed announced that the Grange will offer a Pancake Breakfast on Mother’s Day, May 8th.
Mayor’s Comments
Micki reminded people that Rockford’s Chipping Day is scheduled for May 14th from 9:00 to 3:00. John and Thomas will be in charge of the event.
The Rockford Youth will have a meeting at the Town Hall on May 5th.
Micki asked if the Town should pay Steve Primmer (Triple P Mowing) additional funds for bagging. The Council felt there was not a need to bag.
Micki reported that the Exxon has new owners and plans to reopen the first part of June.
Public Works
John reported that Steve Primmer ditched in the park to help drainage and the restrooms in the park are now open.
Sand/debris had been cleaned out from the railroad tracks.
John will call to get a load of cold mix delivered.
Old Business
Regarding Primeland’s lease on its park, Darlene reported that the Town has $ 10 million coverage at the park. Primeland wanted at least $ 2 million coverage. She also reported the Town can not add Primeland as an additional insurer. Micki will talk to Tom Herres.
Art Grewe spoke that for years the Town never paid money for anything for that park and Rockford Grain Growers made an agreement to leave the playground equipment there.
It was the consensus of the Council to bill the trailer park and all other multi user meter accounts for the second tier as if each account was separate. If there are two accounts on one meter the basic rate would be multiplied by 2 the second tier, water allowed would be multiplied by 2. (8,000 gallons basic – 12,000 gallons for tier 2).
Brenda will have a representative from BIAS Software come and go through the billing system with Carmen Roche. The office will speak to the auditors regarding the correct procedure for reimbursements/credits.
New Business
Thomas made a motion to approve Resolution 11-01R, Rockford’s declaring equipment surplus. The motion was seconded by Steve; motion carried.
John reported the grader needs repairs. Shims,blades and etc. It was the consensus of the Council to go ahead with the repairs up to $ 1,000.
John wanted the Council to be aware that the rodder truck needs tires and it also has the split rims. Stan will look at them.
Darlene reported that she has to send the Town’s financial Annual Report in by the end of May. She has gone through the report with Clint. She announced if anyone wished to go over the report with her they could set a time to come and review it.
Meeting adjourned.
________________________________ ____________________________________
Darlene LaShaw, Clerk Micki Harnois, Mayor
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