Rockford Town Council
August 21, 2013
7:00 PM
Mayor Micki Harnois called the Meeting to order after the Pledge of Allegiance was recited. Council members present were: Carrie Roecks, Clint Stevenson, Travis Glidewell and Dave Thompson. John Goyke, Clerk/Treasurer/Public Works Operator was also present.
The
regular Town Council meeting was called to order at 7:00 PM.
Mayor comments:
Town Hall Internet Service
Mayor Harnois announced that Gail Taff from Frontier Communications was present to explain phone bundling and the internet to the Town Council. Gail Taff presented a bid for phone and internet for $46.99; this would include three phone lines and DSL internet service.
Carrie Roecks moved to accept the bid as presented; the motion was seconded by Dave Thompson and carried with a voice vote.
Spokane Solid Waste to Energy Plant
Mayor Harnois announced that Doug Parks from the Latah Council will be attending the Spokane Regional Solid Waste meeting representing the South Spokane County small Towns.
Primmer Land Contract for use by Town
for the Southwest Reservoir
Mayor Harnois announced that there will be a
special meeting on August 29th at 6:30 PM to discuss the Primmer
Contract.
RMSA Grant
Mayor Harnois said that there was nothing
new to discuss about the RMSA Grant.
Clint Stevenson said that he would like to
see the RMSA grant spent on a recording device to record all conversations in
Town Hall and at Town Council meetings.
Electronic Cigarettes
Electronic Cigarettes, the presenter that
was scheduled was not available.
Webmaster Contract
Webmaster contract, the presenter that was
scheduled was not available.
Committee Reports:
Carrie Roecks chairman of the finance
committee announced that she was reading through budget handbook. Carrie Roecks
said that the Town needs to begin the budget process very soon and that the
process needs to be started by the first part of October.
Dave Thompson Park Committee announced that
the women’s room sink is now fixed, he installed a new faucet and fixed the
sink basin temporarily but a new sink basin will have to be installed this
coming spring.
August
7th Minutes
Clint Stevenson moved to accept the August 7th
Minutes as written.
Dave Thompson seconded the motion to accept
the minutes as written. The motion then carried with a voice vote.
Checks
Clint Stevenson made a motion to pay check
#’s 12146 – 12155 amount of $7,626.71. Payroll $ 0.00
Claims 12146-12155 $7,626.71
Dave Thompson seconded the motion, motion carried with a voice vote.
Carrie Roecks questioned check number 12155 for $895.00 from BIAS Software. Carrie Roecks wanted to know why the Town was paying BIAS for software training and user fees. The Clerk/Treasurer explained that the services had been rendered and that the BIAS Software Company always charges a new user fee according to their contract with the Town. Carrie Roecks requested a copy of the contract. The Clerk/Treasurer said that a copy would be presented for review before the next regularly scheduled council meeting.
Travis Glidewell questioned why the Public
Works Operator was paying for Town supplies with his credit card. The Public
Works Operator explained that the Town does not issue cards with pin numbers
and the Town does not have an American Express Card which is the only way a
person can use a card at Costco to purchase supplies. Travis Glidewell
suggested that that the Town get a Credit Card that can be accepted at Costco
and that the Public Works Operator not fund the purchasing of Town supplies.
Treasurers Report
$280,132.96 reported
for July 2013 in all funds. CE $95,921.10;
Street $26,667.49;
Criminal Justice $688.41; Equipment/Property
Reserve $51,568.38; Sewer $25,069.40; Lagoon
Repair $16,405.67; Water Fund $-84.02; Sewer
Reserve $43,570.92; Water Reserve $325.61; Waste Water Facility Reserve
$20,000.00
New
Business
Painted Hills Jesus Christ of Latter
Day SaintsMayor Harnois explained that Dennis Pace of the Painted Hills Jesus Christ of Latter Day Saints Church contacted her seeking a service project for World Wide Service Day. Mayor Harnois suggested cleaning and weed eating the Town before the Southeast Spokane County Fair. Mayor Harnois said that the group will bring its own weed eaters and tools that will be needed for the project.
Jody Cornwall said that the group should
work with the local businesses so the cars can be moved off the street when the
group sweeps the streets.
Kathy Creed said that she would help to make
sandwiches for the group.
Mayor Harnois said that all the food needed
to feed the group will be made at the Rockford United Methodist Church because
they have a certified commercial kitchen, but any volunteers are welcome to
help prepare and serve the food.
Mayor Harnois said the group will not be
drinking coffee for religious purposes.
Mayor Harnois also said that the group will
be painting the back of the stage because it is dirty; Robert Tollefson asked
how much paint will be used and who is paying for it.
Mayor Harnois said that the Town will be
purchasing any paint that is needed as the Town has always helped the fair with
supplies, and that the Public Works Operator would do a paint inventory before
the group comes to make sure there is enough paint on hand.
Town Reader Board
Mayor Harnois reported that the Town reader
board tipped over and needs to be rebuilt. She further reported that the old
reader board has been taken down and the old frame demolished.
Dave Thompson reported that Ivan Willmschen took
pictures of the reader board at 1020 South Pines in Spokane Valley as an
example of what could be built per the Mayors request.
Dave Thompson then gave a detailed drawing
of what could be put up, with an estimate of $500.00 to complete the project.
Carrie Roecks asked if the project could be
completed for $200.00 instead of $500.00. Dave Thompson explained that as the
project is designed it cannot be done for $200.00.
Steve Meyer suggested that the Town could go
to Central Premix and pickup some rejected ecology blocks and use them as the
base for the reader board.
The Council will look into the issue
further.
Rock
Creek Dredging
Carrie Roecks said Rock Creek needs to be
dredged through Town.
Travis Glidewell said that he had nothing to
report on this issue.
Community Service Committee
Mayor Harnois announced that there is a
vacancy on the Community Service Committee and that she would like to see
someone from Rockford volunteer for the committee so the Town has
representation. The committee meets at 8th and Washington September
through July on the second Thursday of the month.Carrie Roecks asked if one person represented all the small communities? Mayor Harnois said that that each community needs there own representative.
Travis Glidewell inquired about the program,
and Mayor Harnois explained the program.
Alene Felgenhauer Compensation
Clint Stevenson moved to pay part time
office assistant Alene Felgenhauer $12.00 an hour, Carrie Roecks seconded the
motion and the motion carried with a voice vote.
Public
Works
The Public Works Operator announced that the
CDBG grant for $179,926.00 and the SRTC grant for $355,382.00 have been
officially awarded and that the TIB grants applications for Sprague, East
Stringham, East “B” Street, South Third Street and Lake Street have been
submitted.
Travis Glidewell asked how much involvement
the Public Works Operator has in the writing of the grants. The Public Works
Operator explained that he had offered the bus shelter idea for the SRTC Grant
and that he processes the grants in and out when they are finalized and the
projects begin.
Clint Stevenson said that the Town needs to
contact Lonnie Thomas to make sure that he has input on the SRTC sidewalk
project.
Carrie Roecks said that the public needs to
contact their legislators to get a line item on the State Budget to help pay
the Towns loans for the proposed upgrades at the sewer treatment plant.
Public
Comment
Kathy Creed said that the Town needs to get
a bigger open/closed sign; she suggested that the Town purchase an electric
sign that lights up.
The Clerk/Treasurer said that he had prepared
ordinance 13-06 changing Town Hall days of operation at the Council and Mayor’s
request. The Council then reviewed the ordinance and asked that it be changed so
it could be passed at this meeting and that the days of operation for Town Hall
be Monday, Wednesday and Friday closing the office on Tuesday and Thursday,
keeping the same hours, with an affective date of September, 21 2013.
Steve Meyer asked if this ordinance could be
passed at an open public meeting without a public hearing. The Clerk/Treasurer
explained that there are only certain ordinances that require a public hearing
and this was not one of them. The Clerk/Treasurer also explained that so long
as the ordinance is passed in an open public meeting the ordinance is valid.
The ordinance was corrected and handed out
to the Council and the public for review.
The Council reviewed the ordinance and Clint
Stevenson made a motion to accept Ordinance 13-06 as presented, Travis
Glidewell seconded the motion and the motion carried with a voice vote.
Kathy Creed asked that the Town Hall blinds
be closed if the office staff is working outside the posted hours or days of
the new ordinance being Monday, Wednesday, Friday 9 am to 1200 pm, 1:00 pm to
4:00 pm. Mayor Harnois said that when people come to pay their water bill and
they see people working at Town hall when it is not open they get upset if
those people do not open Town Hall to take their water payment slip.
Kathy Creed asked why the people cannot just
put the payment in the slot.
Carrie Roecks said that people are used to
paying their water bill in person and do not like putting the payment in the
slot.
Jody Cornwall asked what happens if the due
date of the bill is on a Monday, will the office then be open on Tuesday.
Mayor Harnois explained that the office will
only be open on the days stated in the new ordinance that the days missed due
to a holiday will not be made up.
It was the consensus of the Council and the
Mayor that all of the windows and doors be covered so the public cannot see the
employee’s working during Tuesday, Thursday and when they are working before or
after the posted hours so it does not upset the public if they see the employees
working.
Meeting adjourned 8:20 PM
__________________________ _________________John M. Goyke Micki Harnois
Clerk/Treasurer Rockford
Mayor
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