Town Council
December 19, 2012
7:00 p.m.
Mayor
Micki Harnois called the meeting to order.
Council members present: Clint
Stevenson, Steve Meyer, Thomas Smith and Dave Thompson. Council member Jim Oshanick was absent. Clerk/Treasurer Darlene LaShaw and Public
Works John Goyke were also present.
Public Hearings
There
were two public hearings; the first one was the Amended 2012 budget and the
second was the 2013 final hearing.Darlene briefly went through the amended 2012 budget. She noted that the water fund did not have to use funds from the water reserve. Thomas Smith reported that the lagoon fund is the one fund that struggles the most. The other funds had been able to carry themselves.
No public comments. The public hearing was closed.
The public hearing for the 2013 Budget was opened.
Darlene went through the 2013 budget. She voiced her concern that there were a number of houses that are vacant and the Town is not receiving utility revenues from them. Steve Meyer asked if the reserve funds are receiving interest. Darlene reported that all funds are receiving interest.
No public comments. The public hearing was closed.
The regular council meeting opened and the same council members present for the public hearing were present as well.
Layne Merritt of JUB was present to give an update on the lagoon improvement project. The liner has been installed. They attempted to do the spark test but the spark tester stopped working and it is too wet. They will try again another time. Layne reported after the testing and all is reported good the pond can be filled.
Layne spoke to General Industries regarding the pea gravel. The cost over run on the pea gravel is approximately $2,000.00. Layne asked if it was possible that once the project is completed/approved and there was the $1,261.53 remaining in the grant could General Industries have those funds?
Thomas Smith made a motion to approve the change order contingent upon the project being complete and all is approved. Clint seconded the motion, motion carried.
Micki reported that Cynthia Wall of DOE had met with Pat Stretch of CDBG, trying to find a way for the DOE to accept the recent income survey the Town had completed through CDBG, approved by HUD. Layne had spoke that there will be engineering costs for work on the lagoon improvements, working with DOE and its requirements.
Thomas Smith made a motion to approve the proposed engineering for further lagoon improvements. Clint Stevenson seconded the motion, motion carried.
Committee Reports
Thomas Smith reported he had met with Darlene and reviewed the 2012 budget. He and Darlene discussed rates and funds along with the resolutions and ordinances.
Micki reported she had talked to Jim Oshanick, whom is on the park committee, regarding the meetings he has missed. Steve felt that the Town should wait until after the 1st of the year and see how Jim’s health is.
Micki further spoke of the Town imposing park fees in the future to help with the costs of upkeep.
Minutes
Thomas Smith made a motion to adopt the minutes of the December 5th meeting. Dave Thompson seconded the motion, motion carried.
Old Business
Micki Harnois met with Stan Primmer and family members regarding the agreement that is still being reviewed before approving. The Primmer family is asking to have the council members sign a sheet to say they have read the agreement. By signing the sheet does not mean the council members necessarily agrees with it but it states that they have read it.
The Town will go ahead with having the utility tax hearing at the second meeting in January, January 16th.
New Business
Thomas Smith made a motion to approve Resolution 12-10R – Rockford’s resolution for law enforcement levy to be placed on the February 12th ballot. Steve Meyer seconded the motion, motion carried.
Thomas Smith made a motion to approve Resolution 12-11R – Rockford’s fee and fines resolution. Dave Thompson seconded the motion, motion carried.
Thomas Smith made a motion to adopt ordinance 12-10 – amending the Town’s rules/regulations on the water system, giving the Town Council authority to increase water rates up to 3% per calendar year. Clint Stevenson seconded the motion, motion carried.
Clint Stevenson made a motion to adopt Ordinance 12-11 – Rockford’s amended 2012 budget. Dave Thompson seconded the motion, motion carried.
Clint Stevenson made a motion to adopt 12-12 – Rockford’s 2013 budget. Steve Meyer seconded the motion, motion carried.
Micki Harnois reported after the passing of Brad Marlow she had appointed Stan Seehorn as acting Fire Chief for the Town. The District #11 commissioners will be appointing an assistant Fire Chief in the near future.
Thomas Smith spoke that the Council should list monthly expenditures that the Town can cut back on.
Micki Harnois spoke of attorney services and fees that the Town have been and will be using. Stan Schwartz will continue to work on the River’s Keepers issues.
Mike Connelly will write a letter to the state regarding the yellow house at First Street. The process will continue on to court.
The Town will have to pay for clean up and demolition and then the Town will place a lien on the property.
Micki reported the property is assessed at $8,700.00. Clean up with the Geiger crew will cost approximately $3,000.00.
Public Works
John Goyke reported that Randy Gambrel has been working on both the backhoe and the dump truck.
John also voiced that he feels the Town needs to stick to the four (4) inch snow plowing rule.
Meeting adjourned.
___________________________ __________________
Darlene LaShaw Clerk/Treasurer Micki Harnois Mayor
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