Rockford Town Council
December 7, 2011 -- 7 p.m.
"Minutes do not include corrections made to the Approved Minutes, and do not include Voided Warrants."
Mayor Micki Harnois brought the meeting to order after reading a message from Pastor David Lura of the Rockford United Methodist Church and the Pledge of Allegiance was recited. Council Members present were: Clint Stevenson, Steve Meyer, Jim Oshanick, Stan Seehorn and Thomas Smith. Public Works John Goyke and Clerk/Treasurer Darlene La Shaw were also present.
Minutes
Jim Oshanick made motion to approve the minutes from November 19th and November 29th (Budget workshop) meetings. Clint seconded the motion, motion carried.
TD&H
Randy Noble presented Council with update on projects:
Reservoir - when the reservoir had been filled the first time, there had been 3 leaks. Currently it is now down to one leak with slow drip and they are working on that. TD&H had sent Mt. Crest a letter of substantial completion on November 30, 2011.
Pump Station: The old pump station was demolished December 15, 2011. Hydro Seeding was completed on December 17, 2011. A walk through was completed at the substantial completion of the project and a small list of items to follow up on was made.
Chlorination Bldgs: Well # 5 should be operational by Monday December 12. Once completed the contractors will move to Well # 4. Randy asked TML to be done by Christmas.
Dave Burdick will be here on December 15, 2011. He has extended the grant agreement until April 30, 2011 for retainage.
Randy submitted a letter of resignation from TD&H. They have cut off their relationship with the Town of Rockford. TD& H will finish their services for the Reservoir and the Chlorination buildings. TD&H will not submit bids on possible up coming projects. Gary Wagner was present and thanked Randy for the many years of his work with the Town. He appreciated his professionalism, honesty, loyalty and integrity
Public Comment
Scott Williams and Gary Wagner were present to ask to have portion of Frisbie Way Street smoothed out and they would like to know where the street starts and stops. They need to place their mailboxes before they can have their mail delivered. They needed to know the width of the street, so they would only have to do this once. John will check it out.
Kathy Creed wanted a report on the silo located off of East Lake Street. Micki reported she had talked to Tom Board whom had placed the silo at its current location. Tom is disputing the County’s information regarding the property and its boundaries. The Town will send Tom a letter giving him a time line to prove the property lines. Bill Creed had thought a survey was required. Micki explained that one wasn’t required but he had to prove the set backs. If he could not do so by locating stakes in the area he would need a survey.
Bill Creed asked for status on Missile Site Road. Micki explained SRTC has requested to have it reclassified as a Rural Minor Collector. If reclassified the Town then would be able to apply for grant monies. The State may make it an alternate truck route.
The Town will continue filling the pot holes.
Mayors Comments
Micki said December 9th there was to be an auction of the Moyers property at the Public Works building.
Either cash or cashier checks for the minimum of taxes are required.
Micki further mentioned at the next Council meeting the Mayor Pro- tem will be elected.
Micki said that she would like a retreat to be held in January. She asked the Council members to let Darlene know what days would be good for them. Some of the topics that will need to be discussed are: SW water reservoir roof, mowing services, various projects, and a dump box for the truck newly obtained from the State.
Micki further reported she had spoken to a man who wants to make a production on the Scenic By-way. He had sent a CD to review a sample of his work. To continue on this project he would like $200 to $300 from some of the towns along the byway.
Council Comments
Steve Meyer mentioned that someone needs to make an appointment with Stan Primmer regarding the Town’s easement and the SW reservoir.
Stan Seehorn thanked Steve Meyer for finding a truck and snow plow for the Town.
Town will continue to look for a Leaf Rake for park clean up.
Steve Meyer thanked those who had committed items for the family that had been homeless.
Treasurer’s Report
Treasurer Report: October 2011 - $338,599.76. CE - $ 110,794.12; St 15,032.58; CJ 3,007.13; Eq/Prop Res 58,838.82; Sewer 13,073.71; Lagoon 17,312.03; Water 38,522.06; Sewer Res 53,799.82; Wa Res 8,219.49; WWF $ 20,000.00
Old Business
Health Insurance
Clint made a motion for the Town to place the three employees currently on the Asuris Plan B and move them to the Health First 250 plan. Jim Oshanick seconded the motion, motion carried.
Kathy Creed asked if the Grange will get a credit in the spring if they don’t use 5000/month of water, Council said yes it will.
Joan Baune submitted a meter reading for her house on Frisbie Way and asked if she could pay her $150.00 fine for not submitting a reading in installments. It was the consensus of the Council to allow her to pay in installments in the amount of $30 to $35 per month. John will follow up on this request.
John found that Jeff Nearing‘s water meter read out was defective and fixed it. He will monitor the read out. As it was found that the read out was defective, Jim Oshanick made motion to waive $150 fee as soon as they can review inside meter, Clint seconded, motion carried.
The Town has not received any reply from the Larson Farms account regarding its $150.00 fine for not submitting any meter reading. It was the consensus of the Council to continue forward with the procedure and shut off the water service to that account.
New Business
It was the consensus of the Council to approve the BBQ the Rockford Community Center would like to donate to the park.
Checks
Steve questioned the legal fees. He thought all legal issues had to go through the Council first before going to the attorney.
Clint made a motion to approve Checks #11,222-11,279 for a total of $323,204.23. Thomas seconded the motion; motion carried.
Claims – 11222 – 11264, 11279 $ 314,458.26
Payroll – 11265 -11277 8,745.97
Total $ 323,204.23
Meeting adjourned.
________________________ ____________________________
Darlene LaShaw, Clerk Micki Harnois, Mayor
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