Rockford Town Council, October 5, 2011

Town Council

October 5, 2011

6:00 p.m.

"Minutes do not include corrections made to the Approved Minutes, and do not include Voided Warrants."

Mayor Micki brought the meeting to order after the invocation given by David Lura of the United Methodist Church and the Pledge of Allegiance was recited. Council members present were: Clint Stevenson, Steve Meyer, Jim Oshanick, and Stan Seehorn. Public Works John Michael Goyke, Clerk/Treasurer Darlene LaShaw, and Deputy Clerk Brenda Gambrel were also present. Council member Thomas Smith’s absent was excused due to illness.

A quick roll call took place.

Tire GrantJim made a motion to approve the bid from L&S Tire Company with the option of the trip charge of $ 175.00. Stan seconded the motion; motion carried.

The collection day will be October 22^nd, held behind the Town Hall. This will be for Rockford citizens and area farmers. Terry Ottosen stated that if there were enough funds remaining there may be another Tire Collection day in the spring.

Mayor’s Report
Micki stated that she had talked to the hydro seed company regarding sweeping their trucks off once they were empty. She was informed that they will do that.

The work on Hwy on 27 is closer to being complete. Next week the center line will be painted with the fog line painted following that.

TD&H
Randy Noble was present to give the Council a brief update on the two construction projects.
Chlorination buildings - foundation, floor/slab have been completed. Framing will start the next week.

Reservoir – all underground work is done. The foundation has been poured. On October 13/14 the pump station will arrive with plans to start it on October 24^th. Construction work is to be completed by December 1^st.

Randy brought copies of a spread sheet showing grant funding and the up to date expenditures. He explained that he had spoke months ago that TD&H had to spend time to redesign the reservoir project after the bids came in all over budget. The first design plans included items that the DOH required them to place in the plans. After bid opening the DOH allowed them to take the items out. Randy had noted at the time that if there were any funding available from the grant TD&H would like to get paid for that redesign work. It was the consensus of the Council that TD&H should be paid to redesign the project for approximately $ 20,000. TD&H will invoice the amount.

Randy further noted that there is $ 30,000 available that the Town can use. He had asked the Council to think about options.

Steve asked Randy if he had worked any more on a booster pump project for B Street. Randy informed Steve that he had been told that TD&H would not be working on the CDBG applications this year.
　
Treasurer’s ReportDarlene reported that the Treasurer’s Reports, all in funds, for the months of were:
July $ 339,498.55
August $ 317,952.66
　
MinutesJim made a motion to approve the minutes of the September 21^st Council meeting. Clint seconded the motion; motion carried.

Old BusinessMicki reminded the Council that the Public Hearing for the Town’s CDBG project will be held October 19^th. She further spoke of the letter the DOE had sent to the Town being concerned of the Town’s waste water facility’s needs.

The Town had received a cost proposal for electrical work in the Town’s shop from Adams Electric in the amount of $ 2, 132. No decisions were made. The Council needs further information that was not stated on the proposal.

Jim spoke of the drainage plan for the park. The plan for the project is nearly completed. Jim asked if the Town still wanted to continue on with the project. Darlene stated that the project should wait until next year, considering the budget. Micki asked if there is a cost estimation for the drainage plan. Jim reported he was given a figure from $ 6,000 to $ 7,000. Stan felt that the Town should still plan to keep working on it.

The Council will amend the recent updated Water Service Ordinance to state that the Town will bill 5,000 gallons per month during the fall and winter months when the Town does not read water meters.
The City of Spokane had informed the Town that it would be enforcing the current regulations to the Town ‘s Memorandum of Understanding (MOU) concerning the tree chipping. Items that could not/would not be chipped would be placed in the dumpster and the Town would be liable for the cost of the dumpster fees.

It was the consensus of the Council to not participate in the fall Chipping event.
Information regarding the Improvement Board Micki has talked about recently will be given at the next Council meeting.

New BusinessSteve Meyer will look for a vehicle to replace the Town’s dump truck for snow removal. Steve will look for a replacement for the sander as well.

ChecksClint made a motion to approve checks # 11,136 - # 11,178 in the amount of $ 194,911.20. Jim seconded the motion; motion carried.
Payroll # 11,136, 11,138 – 11,145 - $ 7,605.25
Claims # 11,137, 11,146 – 11,178 $ 187.305.95
　
Meeting adjourned.
　

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Darlene LaShaw, Clerk           Micki Harnois, Mayor