R
EGULAR COUNCIL MEETINGP
RELIMINARY MINUTESJ
7:00
UNE 21, 2011P.M.Note to persons reviewing this document: This is not a verbatim transcript. While an attempt has been made to
document pertinent points, these minutes contain only a summary of the discussion and voting.
The regular council meeting was called to order on June 21, 2011 at 7:00 by Mayor Ed Huber.
Council members present: Harry Gibbons, KayDee Gilkey, Brian Kaufman, and Karrie Stewart. Mary Branon was
absent.
Others present: Cynthia Wall representing the Department of Ecology, Carolyn Wall, KJ Hanley representing Century
West, Travis Glidewell, Cheryl Loeffler, Alene Felgenhauer, and Bill Enzler.
Approval of Minutes
Mayor Ed Huber noticed correction was needed under the engineers report from the June 7, 2011 meeting, the mistake
was KayDee Gilkey had both motioned and seconded progress payment # 2. Correction was motioned by Brian and
seconded by Karrie. Correction was made to reflect this change.
Action
Brian Kauffman motioned to approve the corrected June 7, 2011 minutes, seconded by KayDee Gilkey. The motion
carried.
Harry Gibbons motioned to approve the absences of Brian Kauffman on May 17, 2011 and Karrie Stewart on June 7,
2011, seconded by KayDee Gilkey. The motion carried.
Action
Approval of the Claims
Claim vouchers #16236-16247 for $16,792.01 and EFTs for $2,093.20 were approved for payment as
presented by Brian Kauffman; seconded by Karrie Stewart. The motion carried.
Claims: $15,251.80
Payroll: 3,633.41
Total Claims: $18,885.21
Check Registers signed by: KayDee Gilkey, Brian Kauffman, and Karrie Stewart.
Dept of Ecology
Cynthia Wall was here to discuss the Terry Hussman Memorial Grant application. Cynthia spoke pertaining to Rattler’s
Run and the unnamed tributary that runs into Hangman Creek. The $9,000 grant will be used for equipment, replacing
the culvert and restoring the stream channel. The work will hopefully eliminate the flooding issues. Cynthia Wall will
promote this grant for the town. The grant will not cover employee wages. The town’s portion of the grant will be in
the form of employee wages. The work will be done best in the summer. Cynthia will continue to keep the town
informed on the progress of the grant.
Action
Kaydee made a motion seconded by Brian to approve signature on the grant application. All approved motion carried.
Engineers Report
Public Hearing for six-year TIP/CIP was opened at 7:15.
KJ Hanley presented the six year Transportation Improvement Program/Capital Improvement Program (TIP/CIP) to
update the comprehensive improvement plan. He asked the town to prioritize the street projects or any additions to
the plan. Brian noticed a road name change, KJ will change road name from Good Samaritan to Hilltop.
There were no public comments or questions.
Public Hearing closed at 7:26.
Action
Harry made motion to approve resolution 2011-03 TIP/CIP seconded by KayDee Gilkey.
Subrecipient Agreement for project #11-19 the new CDBG grant of 2011
Action
Karrie Stewart motioned to approve Subrecipient Agreement for project #11-19 the new CDBG grant of 2011
seconded by KayDee. The motion carried.
I&I grant
KJ presented a graph showing which lines he believed to be the potential largest contributors to inflow and infiltration.
It is still believed to be the main trunk line closest to the treatment facility.
Pedestrian bridges
A walk through was done this morning done by Travis Glidewell. The job is pretty much wrapped up and looks really
great. Total original project cost was about $71,000 which is still below the original projected cost of the project.
Old Business
Flag Day
Bill Enzler from the Service Club provided an overview of Flag Day. He had good feedback from vendors and Flag Day
attendees. He stated that in his opinion it was one of the best Flag Days he has had. He thought it went real well. He
was curious to know why there was no town staff present on Flag Day. It was brought up by Brian Kauffman that maybe
for next year an outside party could be hired for cheaper to do miscellaneous tasks.
The Fun Run was discussed and Cheryl thought it went great with 96 finishers. She had quite a bit of volunteers help.
Loss Control Grant Sidewalk Repair
$2000 has already been received from RMSA for the sidewalk repair. Travis Glidewell has identified some priority areas.
Council feels that focusing on Main Street due to the high traffic and limited funds it the best thing to do. Town
employees will remove old concrete and prep the work area. Harry will follow up with Beau Wheeler to see if he is
interested in forming and pouring the concrete. Council would like to see homeowners contacted before work is
started.
RMSA annual meeting
Ed and Cheryl along with their spouses will be attending the free banquet put on by RMSA in Spokane on Thursday,
6-23. Each community that attends will receive a $350 loss control grant. Fairfield will be acknowledged for having zero
claims in 2010.
New Business
Rules and Regulations of Cemetery
The Cemetery Board is updating the rules and regulations of the cemetery. They had a question about the responsibility
of snowplowing at the cemetery for winter burials. After discussion, the mortuary and/or family will be responsible for
the plowing using the approved plowing providers. City Hall will provide a list to the sexton.
Action
Karrie made motion to approve outside responsibility of snowplowing seconded by KayDee. The motion carried.
Cheryl received a complaint about the mowing and how only half was mowed. Cheryl explained that this was the
arrangement to mow half of the cemetery every other time. Ed visited the cemetery and observed that there had been
no trimming done. He will contact the provider and let him know of these concerns.
Review of public works report format
No changes requested by council at this time. Travis was asked to have the report emailed to the council members in
advance to the meeting.
Budget Amendment #1
Issue was moved to July 19
th meeting.Public Works Report
Sewer
Travis and Derek will be working with Big Sky Industrial on Tuesday June 28
on areas of the town’s sewer main lines. As stated before, this will help us in locating the inflow and infiltration issues
within the collection system.
th, 2011, on flushing and camera inspectionsWater
Not available at this time.
Streets
Travis is coordinating with Spokane County on purchasing base rock material for the roads from their Rockford pit. He
is tentatively scheduling late July as to when he will begin hauling the material from Rockford to Fairfield.
Parks
Travis has been searching for replacement options for one of the town lawn mowers, and believes that another
Grasshopper mower will be the best fit. He is working with one of their representatives to bring a new larger model
down for a demonstration. He will inform the council as soon as a time has been set so that they may also participate.
Other:
The issue regarding backfilling the ditch on the city right of way on Portland Avenue is still unresolved with the
homeowner. Ed and Travis recently spoke to the owner about this. Travis will formulate a plan and invite the
homeowners to council to discuss the problem with the hope of peaceful resolution. The council would like to see a
timeline on resolution and proper legal action taken in the event that the request is ignored by the owner. The
homeowners will be invited to the July 19, 2011 council meeting.
Review Complaints & Compliments
A complaint was filed about a pig and the odor it is producing living at 106 N. 2
owners of the home along with the ordinance regarding farm animals.
nd Street. A letter was sent to theAdjourn
With no other business, the regular council meeting for June 21, 2011 adjourned at 9:12.
Mayor Ed Huber Deputy Clerk Alene Felgenhauer
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