Fairfield, Wash., Octiber 21, 2013 Town Council Agenda

View Fairfield Town Council October 21, 2013 Agenda

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Fairfield, Washington September 221, 2013 Meeting Minutes

 

Fairfield Town Council, September 21, 2013 Meeting Minutes.

If you have any questions, please call town hall at 283-2414.
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Agenda for October 15, 2013 Fairfield, Wash., Town Council Meeting

 

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October 1, 2013 Fairfield Town Council Minutes

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Fairfield September 17, 2013 Town Council Meeting Minutes

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Fairfield, Washington September 9, 2013 Town Council Meeting Minutes

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Fairfield Regular Town Council Minutes August 20, 2013

REGULAR COUNCIL MEETING
AUGUST 20, 2013

7:00 P.M.

NOTE TO PERSONS REVIEWING THIS DOCUMENT: THIS IS NOT A VERBATIM TRANSCRIPT. WHILE AN ATTEMPT HAS BEEN MADE TO DOCUMENT PERTINENT POINTS, THESE MINUTES CONTAIN ONLY A SUMMARY OF THE DISCUSSION AND VOTING.

 

Mayor Ed Huber called the regular council meeting to order on August 20, 2013 at 7:00 p.m. The meeting was moved to the Community Center due to the large attendance.

Mayor and Town Council members present: Ed Huber, Mary Branon, Harry Gibbons, Valerie Spurrell and George
Davidson. Brian Kauffman was absent.

Others present: Sheriff Ozzie Knezovich, Rick Scott, John and Emily Thomas, Chuck and Kelly Crockett, Ray and Hazel Westlake, Marie Hahner, KayDee Gilkey, William Thomas, Patricia Neumann, Scott Christianson, Jimmy Reinhardt, Tom Smith, David Stark, Barbara Davis, Cindy Ulrey, Bev Bergstrom, Pete Moroz, Lynn Cook, KJ Hanley, Derek Knecht and Cheryl Loeffler.

Approval of Minutes

ACTION

Harry Gibbons motioned to approve the minutes from the August 6, 2013 regular council meeting as presented; seconded by Mary Branon. The motion carried. Valerie Spurrell abstained.

The warrant register from August 6, 2013 was presented incorrectly at the last meeting and Mayor Huber asked council for re-approval of those claims.

ACTION

Mary motioned to re-approve the claims from the August 6, 2013 meeting; seconded by Harry. The motion approved. Valerie abstained.

Approval of the Claims

ACTION

Mary Branon made a motion to approve EFT 159-164 totaling $6,156.46 and check numbers 17184-17199 totaling $22,284.90; as presented. Harry Gibbons seconded the motion. The motion carried. Check numbers 17188 and 17189 were voided.

Claims: $17,428.09

Payroll: 11,012.37

Total Claims: $ 28,441.36

Check Register signed by: Mary Branon, George Davidson and Valerie Spurrell.

Guests
SCOPE and Sheriff

Mayor Huber expressed the council and town’s appreciation of all the efforts that SCOPE provides to the town and thanked so many for coming to tonight’s meeting. Ed reviewed the current lease which is $500 per month plus utilities.

SCOPE began renting the building in 2003.

Rick Scott, Director of SCOPE stated that SCOPE has a pretty good foot-hold in the area. The budget is challenging and they have consolidated some districts. No other actual changes are planned but he is tossing around several ideas. They like the Fairfield office as it is very centrally located for the southeast part of Spokane County. They continue to encourage citizens to join SCOPE.

Ed commented that the Town will try to pay attention to their needs and keep the presence of all the volunteers in the area. Sheriff Knezovich spoke about the importance of SCOPE and their presence in communities has helped to decrease the rate of crime. The unincorporated areas are experiencing the lowest violent crime rate in two decades.

The sheriff explained that animal control issues cannot be handled by the Sheriff’s department. He explained that SCRAPS is able to write citations where SpoKanimal cannot and suggested to invite commissioners to come down to discuss this issue.

John and Emily Thomas John and Emily presented a letter to council seeking permission to place an on-site waste disposal system on their property. The council will do more research and put his request on the agenda for next meeting.

Pete Moroz of North by Northwest Production Mr. Moroz represents North by Northwest Productions. They are ready to do another film and would like to utilize a few areas in Fairfield. They would like to use the gravel area along Fairweather as a base camp for four trailers to park from September 3rd to the 5th. They will be filming in the community center, in the post office (hopefully) and on Main Street.

Mr. Moroz is asking for permission to control the traffic and parking at Main and Johnson and in front of the library and bank during their filming times. The film is placed in 1994 so newer vehicles parked on the street would not work. Ray Westlake and Rick Christenson from SCOPE stated that they would be able to help with this. Mary will talk to the bank staff about their cooperation. There are no permits that are required and Cheryl will check the Fee Schedule for any fees.

They will also sign a rental agreement for the community center. Filming will take place September 4 & 5. Century West

TIB Sidewalk Funding Application

The council reviewed the utility tax report showing revenue from the collected utility tax and the expenses that have been dedicated from that revenue. The report shows that the town could provide a 5% match (estimated at $8,400) on this application, which will give additional points from the funding agency.

ACTION

Mary motioned to approve 5% match for the TIB sidewalk project, estimated to be $8,400, to be utilized out of the utility tax revenue, seconded by Valerie. The motion passed. KJ will change the application and send it to Cheryl for her review and signature. It has to be postmarked by Friday.

Main Street Rehabilitation Project

After the last council meeting, the homeowners that would be affected by this project were invited to attend the meeting. Unfortunately, none of them were present tonight but two of the local businesses that would be affected with the construction were. They were concerned that they would be forced to close during construction. It was explained to them that is not the intention. Even though Main Street will be shut down for approximately two months to through traffic, local traffic would have access and the businesses will not be forced to close. KJ explained that they will do everything possible to coordinate to keep sidewalks open but parking during construction will be an issue. Right now, they have the ability to have signage made with any type of information we need on them. It was asked about the construction happening on the weekends since the town is basically closed during that time. It was also suggested that the sidewalk could be left until the very last part of the project. It is very important that the public is aware that they are always invited to bring their concerns and ideas to the meetings.

OLD BUSINESS
Utility tax accounting
Reviewed the report under the Engineer’s Report
CDBG eligibility The way the communities qualify for funding is changing and this could potentially end the funding that the town receives from CDBG. Cheryl is working with Andy O’Neill from RCAC and Pat Stretch from CDBG regarding these changes and the potential for having an income survey performed. We will continue to work on this but at this time; Pat Stretch recommends that we submit an application for the 2014 funding cycle, which should be opened in the next few weeks.

NEW BUSINESS
Spokane County Housing and Community Development Advisory Committee appointment

ACTION

Harry motioned to re-appoint Cheryl Loeffler to the Spokane County Housing and Community Development Advisory Committee, seconded by George. The motion carried.

Special Occasion License

ACTION

Harry motioned to approve the Liberty Community Education Foundation special occasion license for 10-19-13 auction, seconded by Mary. The motion carried.

It was advised that the address of the community center is incorrect on the application and should be changed from Spokane to Fairfield.

Public Works Report
Derek presented council with three bids for the emergency generator. This will be paid for out of the water capital fund. Company Generator Price Sales tax Fencing ARC 25 KW $39,950 plus tax optional Jim Adams 20 KW $32,040 includes tax optional Latah Electric 20 KA $22,864 Plus Tax optional 30 kW $25,259 Plus Tax optional

ACTION

George motioned to authorize the expenditure of $25,259 plus sales tax to purchase of 30 kW emergency generator to be placed at well #5 by Latah Electric; seconded by Harry. The motion carried.

WATER
• V.O.C. Testing on SO1 and SO5 are being done this month.
• Fifteen lead and copper samples are being done this month at randomly chosen locations in town limits.
• Bids are ready for review by the Council for generator install on well #5 for emergency backup service in case of power failure.

WWTF
• Road maintenance is being done on dyke roads.
• Flows have been noticeably lower and discharge may be held off until the end of September into October.
• Mowing and bank maintenance is an ongoing project at the facility.
• U.V. system is being cleaned and ready for use when discharging commences.

PARKS
• Had a lot of branch damage from a wind storm over the last week.
• Repairing sprinklers in Thiel Park.
• Bathrooms are being monitored daily in hopes of deterring vandalism in the men’s and women’s restrooms.

ROADS
• New potholes are being fixed.
• Washboards are being graded when possible.
• Designated areas in town are up for review for a possible speed limit reduction (25 down to 15) dead ends, dirt and gravel and alleyways within town limits.

OTHER: The street light in front of Artistic Metals Inc. has been relocated to satisfy the railroad requirements.

Requests have been made for street light repair at various locations in town.

Other
Update on the 309 W Lake property issue. Cheryl forwarded the pictures and complaint to the lender. They have not “officially” received the property but she will try to push this through the official steps to get it cleaned up. The improvement board will be contacted to start the process on our end. Terry Ottosen will also be contacted for code enforcement.

Pop Machine
Cheryl has made contact with a local vendor to install the pop machine outside of town hall. He is able to sell Coke, Pepsi and Dr. Pepper products. He will stock the machine and the town will receive approximately 10% of the sales.

Complaints/Compliments
None.

Adjourn
With no further business, the council meeting adjourned at 9:23 pm.

Mayor Ed Huber Deputy Clerk Jeannie Jesseph

Fairfield August 20, 2013 Regular Town Council Meeting Agenda

Town of Fairfield • 218 East Main/PO Box 334 • Fairfield, WA 99012 • Telephone: (509)283-2414 • Fax: (888)595-5579
townoffairfield@cougarwireless.net

Mayor Ed Huber & Council Members Harry Gibbons Mary Branon George Davidson Valerie Spurrell Brian Kauffman

AGENDA

REGULAR COUNCIL MEETING

AUGUST 20, 2013

7:00 P.M.

7:00 Call to Order
Approval of the Minutes from August 6, 2013 regular council meeting.

Re-approve claims from August 6, 2013
Approval of Claims for August 20, 2013

Guests
SCOPE and Sheriff
John Thomas
• Septic versus sewer installation
Pete Moroz
• North by Northwest film company
Century West Engineering

OLD BUSINESS
Utility tax accounting
• Revised accounting
CDBG eligibility for future funding

NEW BUSINESS
Spokane County Housing and Community Development Advisory Committee appointment

Special Occasion License
• Liberty Community Education Foundation special occasion license approval

Past Due Accounts
• Past Due Accounts from billing cycle ending 6-28-13

Public Works Report

Other

Complaints/Compliments
• 309 W Lake

Adjourn

Questions concerning items appearing on this Agenda or requests for accommodations of special needs to participate in the meeting should be addressed to the Town Clerk, 218 E Main Street, Fairfield, WA 99012 or call (509)283-2414.

Fairfield Regular August 6, 2013 Council Meeting Minutes

REGULAR COUNCIL MEETING
AUGUST 6, 2013
7:00 P.M.

NOTE TO PERSONS REVIEWING THIS DOCUMENT: THIS IS NOT A VERBATIM TRANSCRIPT. WHILE AN ATTEMPT HAS BEEN MADE TO DOCUMENT PERTINENT POINTS, THESE MINUTES CONTAIN ONLY A SUMMARY OF THE DISCUSSION AND VOTING.

Mayor Ed Huber called the regular council meeting to order on August 6, 2013 at 7:00 p.m.

Mayor and Town Council members present: Ed Huber, Mary Branon, Harry Gibbons, Brian Kauffman, and George
Davidson. Valerie Spurrell was absent.

Others present: KJ Hanley of Century West, Maxine Vail, Tom Smith, Derek Knecht and Jeannie Jesseph.

Approval of Minutes

ACTION

Harry Gibbons motioned to approve the minutes from the July 16, 2013 regular council meeting as presented; seconded by Mary Branon. The motion carried.

Approval of the Claims

ACTION

Brian Kauffman made a motion to approve EFT payroll checks E155-E156 and E17167 totaling $2045.03 and check numbers
17160, 17162-17166,17168 -17183 totaling $100,442.01; as presented. Mary Branon seconded the motion. The motion carried.

Claims:          $98,026.01

Payroll:               4,461.03

Total Claims: $102,487.04

Check Register signed by: Mary Branon, George Davidson and Brian Kauffman.

Guest

Tom Smith

Tom Smith shared his concerns about the 25 mph speed limit in the Town of Fairfield. He presented council with information supporting his reasoning why he thinks 25 mph is too fast for some of the streets in Fairfield. He proposes that the Town lower the speed limit within the town limits to 15 mph (with the possible exceptions of Prairie View, Main, and Railroad leading to Truax and obviously, Hwy 27). Mayor Ed Huber requested Town employees to check into the legality of lowering the speed limit and gather more information on this topic.

Generator Bids

This issue will be revisited at the next council meeting on August 20, 2013 when more bids have been submitted.

Public Hearing for the design of Railroad to McNeil Street Project

Mayor Ed Huber opened the public hearing at 7:18 p.m.

KJ Hanley from Century West Engineering presented the initial design for the Main Street Project from Railroad to McNeil
Street. He hung a set of large drawings and talked about the various areas included in the project. At this time the drawings are considered to be 50% laid out.

Some of the assumptions the engineers used when putting together the design are:

• The improvements are designed to try and dispose of a 10-year storm event.
• Swale of some kind would be helpful to provide for overflow and disposal of runoff from 10-year storm event.
• Johnson to Railroad is not feasible to use drywells to accommodate the entire 10-year storm event.
• Planning to remove the second sidewalk at the library entrance.

Comment: The drawings are currently only 50% completed. Now is the time to talk about what we want.

Question: Is the sidewalk on the north side going to be redone?

Answer: As we get further along in the project this can be considered and possibly added later.

Question: Will the cement work in front of the Community Center be affected?

Answer: The current cement work does not meet the ADA requirements and will need to be changed.

Question: Will the islands still be in grass?

Answer: The entrance to the west will be taken out and redone. The asphalt parking will be torn up and redone to meet ADA requirements. A small area could potentially be saved, but this would leave seams that could potentially cause problems later. Also the area would look patched up.

Comment from Mayor Ed Huber: The council is concerned that work recently completed by another engineering company will have to be torn up and redone because it is not currently ADA compliant. The council is concerned about the use of tax payer money. Thank you for doing your work so thoroughly.

Answer: Thank you. Please let me know any concerns you have with the project.

Question: Will the costs for the light poles be the same as the other poles?

Answer: That has not been reviewed at this time.

Question: How much parking does the Town want to maintain between Johnson and McNeil? Is the Town open to the idea of using swales east of Johnson? What about swales on the north side of Main Street between Johnson and McNeil?

 

Potentially in the next 10-20 years there will be tighter requirements for handling storm water run-off. If that happens the
Town could be forced to install the swales at that time.

Answer: The council was open to the use of swales, but would like input from the affected homeowners before making any decisions. Either Cheryl Loeffler or Jeannie Jesseph was directed to send letters to the affected homeowners to invite them to a small meeting or to the next council meeting on August 20, 2013 to discuss the matter.

Question: Will we lose parking in front of the library?

Answer: No. The engineer proposes installing a bulb to define the parking area. They want to take out the second concrete strip to make the parking spaces deeper to accommodate large vehicles.

Question: Will we lose the bike rack?

Answer: No.

Question: What are the options if we don’t put in a lower swale?

Answer: If we don’t install a lower swale the best option would be drywells and an overflow into the existing storm drainage system.

Question: Could a swale be wrapped around a corner?

Answer: Yes.

Question: Could a swale be put in at the Community Center?

Answer: Potentially, the engineer will look into the possibility of this location for a swale.

Question: How much more maintenance would be added to Town employees to keep the swales up?

Answer: Drywells with catch basins should not need maintenance for 10+ years, with the exception of cleaning debris out of the structures. Landscaping depends on what Town wants as far as mowing.

Question: Will there be a sidewalk along the north side?

Answer: No, the edge will be gravel to catch the runoff and be the lower grade.

 

Question: How will the approach to affected driveways be handled?

Answer: The area will be re-graded and will transition out nicely.

Question: Can we pave the approaches to the driveways?

Answer: The driveways could be paved if that is what the Town and residents wanted.

Question: How will the hydrant be affected?

Answer: The engineer will coordinate with the Town to make plans to relocate or replace any necessary hydrants.

Question: Does this give us an opportunity to work on the sewer lines at the same time?

Answer: KJ Hanley and Derek Knecht will review the lines and meters. The Town is interested in replacing meters.

Question: Does the Town like shallow grass swales?

Answer: That sounds nice, but we would like to talk with affected homeowners before making any decisions.

Question: Should the area east of the Library be reinforced for a driveway and widened for a swale?

Answer: It should be widened a small amount.

Question: Do we want to keep both ADA ramps going into the street?

Answer: No, the Town decided that the existing ramp by the Dr. Office needs to remain, but the second ramp closer to Town hall no longer serves a purpose and could be removed.

Question: Can we put a 2-hour limit parking sign in front of the doctor’s office?

Answer: Valid point.

Question: Can the NE corner of McNeil and Main be improved to finish off intersection?

Answer: Yes, something can be added to that area. Perhaps some steps up to a path along the park.

Question: Can Century West give us a cost estimate to put in steps?

Answer: We will check into this, keeping in mind that they would need to be ADA approved.

Question: How would the business district be affected and how would it be handled?

Answer: The contractors will try to make sure there is access. This project will be an inconvenience to local businesses.

The road will have to be closed sometimes. They will work to maintain foot traffic and maintain night time access. They will put up signs that say the area will be closed to through traffic, and still allow access to businesses. They will provide a traffic control plan and put up signs.

Question: Will they do both blocks at the same time?

Answer? Yes. Asphalt grinding will be done first thing.

Question: Customers need to have access to the local businesses. How will this work?

Answer? We will have a pre-construction meeting with businesses. We can potentially put in some restrictions.

Question: When will the project start and when will it be completed?

Answer: Depending on weather, the project will begin in June. Hopefully the project will be ended by the end of July.

Question: Will the bump out by the library be all concrete?

Answer: Yes.

With no further questions or comments, Mayor Huber closed the public hearing at 8:18 [p.m.]

Century West
2013 TIB Sidewalk Funding Application

KJ has again filled out an application for funding through the Transportation Improvement Board Small City Sidewalk Program. This is for replacing sidewalk from Carlton to Spokane Street on the west side. Our current application has us set up with having no matching funds. KJ asked if Cheryl could look up on the TIB website to see who previously received funding and what their points were. We will check to see if more funding in available for adding matching funds. If we receive this grant it would be funded in 2014 to begin construction in 2015.

2012 CDBG Sewer Project
All areas of concern with both businesses are resolved and no further work is required with the CDBG Sewer project.

 

OLD BUSINESS

Utility tax accounting
This will be reviewed at the next council meeting when more information is available.

Summer lunch program

This year 906 lunches were served to kids from June 17 to August 1, 2013. The program ran smoothly with a great group of volunteers.

NEW BUSINESS

No new business at this time.

Public Works Report

WATER

• V.O.C. testing will be done on sources #1 and #5 this month for 2013 compliance.
• Continuing valve location and exercising.
• Hydrant flushing is almost complete for the year.
• New #10 gallon chlorinator is working in well house #2 without fault.
• Still having some communication errors with the reservoir and well #5.

• Bids have been coming in for the generator on well #5.
• Remote read metering systems are going into effect at the end of the month starting with the residential meters that are not accessible 24/7. These are soon to be moved outside closer to the main with backflow requirements satisfied, and use of the same composite meter.

• Lead and copper testing will be done this month with select residential volunteers (total of 15 samples).

WWTF
• Mowing and weed maintenance is under control.
• Trees are being watered.
• Flows are at a very low rate and retention for this month will be no problem.
• Southeast aerator is scheduled to be changed at the end of the month.

PARKS
• Preparing for gazebo remodel.
• Still having problems with messy restrooms.
• Requested light repair in Hart Park.

ROADS
• 25 M.P.H. speed limit signs “ON ALL ARTERIALS UNLESS POSTED” signs are being ordered for all roads entering Fairfield town limits.

• Possible posting of 15 M.P.H. on select dead ends and alleyways. This will be included in the retroreflectivity requirements.

• “Thank you for visiting” signs leaving town?
• Road oiling is holding up well.
• Pot holes are being repaired where needed.

OTHER: looking for S-10 truck or something comparable before winter gets here. Making a final decision on a locator and small trash pump for meter boxes, leaks etc.

Complaints/Compliments

There was a formal complaint regarding the condition of the property at an empty house. Cheryl Loeffler is to contact the title holder and enforce our ordinance on this matter.

Adjourn
With no further business, the council meeting adjourned at 8:53 pm.

______________   ________________________
Mayor Ed Huber     Deputy Clerk Jeannie Jesseph

 

ACTION

 

 

 

 

 
 
 

Fairfield Town Council August 8, 2013 Agenda

Visit www.fairfieldwa.com/agenda.php to view the Fairfield Town Council August 8, 2013 agenda.

If you have any questions, please call town hall at 283-2414.

June 18, 2013 Fairfield Town Council Minutes Available Now

Fairfield, Washington June 18, 2013 Minutes . If you have any questions, please call town hall at 283-2414. townoffairfield@cougarwireless.net


 

Fairfield, Wash., Regular Town Council June 18, 2013 Meeting Minutes

REGULAR COUNCIL MEETING
PRELIMINARY MINUTES
JUNE 18, 2013
7:00 P.M.

Note to persons reviewing this document: This is not a verbatim transcript. While an attempt has been made to document pertinent
points, these minutes contain only a summary of the discussion and voting.

Mayor Ed Huber called the regular council meeting to order on June 18, 2013 at 7:00 pm.

Council members present: Mary Branon, Valerie Spurrell, George Davidson and Brian Kauffman.  Harry Gibbons was absent due to illness.

Others present: Kathy Marcus of Westland Planning, Cheryl Loeffler and Derek Knecht.

Approval of Minutes
 

ACTION

Brian Kauffman motioned to approve the minutes from the June 4, 2013 regular council meeting as presented; seconded by
Mary Branon. The motion carried.

ACTION

Approval of the Claims
Brian Kauffman made a motion to approve EFT payroll checks E139- E141and #17107-17108 totaling $5,296.49 and check numbers 17109 through 17118; E144 for $21,119.36 as presented. Mary Branon seconded the motion. The motion carried.

Claims: $21,119.36
Payroll: 5,296.49
Total Claims: $26,415.85

Check Register signed by: Brian Kauffman and George Davidson and Mary Branon.

Guests:
Kathy Marcus of Westland Planning

In response to the member standards requirements from Association of Washington Cities/Risk Management Service Agency, Kathy Marcus has prepared a 10-page summary of the pertinent Title 18 Municipal Code provisions indicating which types of land use projects require public hearings and to establish criteria for application processing uniformity and consistency. She was present tonight to conduct this training for the council and asked the council to approve Resolution 2013-4.

ACTION

Mary motioned to approve Resolution 2013-4 training of municipal personnel for land use planning public hearing purposes and further regarding the use of moratoria, seconded by Brian. The motion carried. Kathy also went over the Capital Improvement Program (CIP) section of the Town’s Resolution 2012-02, six-year plan.

The council did not have any additions to the list.

The council then reviewed the Transportation Improvement Program (TIP) section. There was no additions to the list so all dates will be rolled.

PUBLIC HEARING: RESOLUTION 2013-5 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND CAPITAL IMPROVEMENT PROGRAM (CIP) SIX YEAR PLAN 2014 TO 2019

Ending the council’s discussion, Ed opened the public hearing at 7:40 and closed it at 7:40 since there was no public present to comment.

ACTION

Mary motioned to approve Resolution 2013-5 pending updating changes; seconded by Brian. The motion carried.

Century West
Derek Knecht gave an update on the 2012 Sewer Improvement Project since KJ was not present. He reported that the Bowen Brothers are doing great and that the project is ahead of schedule. Some significant I&I issues were found, which are reported in the public works section of the minutes. They will be replacing the manhole by Fairfield Care soon.

OLD BUSINESS
Light Pole Relocation

The council agreed that written documentation from the railroad that would approve the location and to authorize acceptance of their portion of the project is needed. Ed asked for council approval to reject the offer from TD&H that includes the holds harmless agreement and to move forward to project closeout.

ACTION

Mary motioned to reject TD&H’ s offer of 27% payment of the pole relocation and the holds harmless agreement and to move forward with project close-out; seconded by Brian. The motion carried.

Costco Credit Card
Jeannie Jesseph will be using Costco weekly for supplies for the Summer Lunch Program. To do so, she must take a blank, pre-signed check. We will also be looking to use Costco in the future for paper products and bleach now that Kelley’s has closed. Cheryl and Jeannie are asking to obtain the Costco American Express card for these purposes.

ACTION

Mary motioned to authorize applying for the Costco American Express credit card; the card to remain in the office unless needed for purchases; have a starting maximum limit of $2000 and to be paid by receipt at each council meeting; seconded by Brian. The motion carried.

Past due accounts
The council was presented a list of the past due accounts for their review. The list only shows account numbers and balances.

NEW BUSINESS
Cougar Corridor
Greg Parch from Gibby Media presented “Cougar Corridor” a program to redirect traffic that would be generated by the new Cougar Football program to alternate routes south to Pullman. WSU is producing a tri-fold color brochure mapping the alternative routes as well as promoting the open businesses. It appears there is no financial commitment from the communities but they are asking a representative to attend two meetings and the community to commit to displaying the 20 Cougar flags before each game. The council suggested that this would be a great start for KayDee Gilkey. Cheryl will contact her with the information.

Community Service Project
The Day of Service is September 11, 2013 and John Cory, a local resident, is asking if our community had a project that their church could do. He states there could be approximately 100 people that volunteer about four hours. The council did some brainstorming and came up with some possible projects. Top on the list is to work in the “bull-pen” getting rid of scrap, landscape the hillside on Johnson and Norton, place siding on the gazebo and pump house in Thiel Park. Cheryl will contact John and see if any of these would work for the group.

Flag Day
Everything went good with the Kid’s Games/races. It was well attended and everyone had a great time. The volunteers had fun and will help again next year. The waffle cone booth was a huge success and netted $1,018.00 for the Fairfield Youth.

Public Works Report
WATER
All wells have been cleaned and looked over for DOH inspection.

Soft Start system is in final stages of installation on Wellhead #1; this will complete all three active wells being updated to soft starts and controls.

Chlorination is well within limits/ no coliform present.
Having some trouble with reservoir communication, looking to replace old antenna and relocate to the south side of the west tank. Worked all weekend answering the calls.

WWTF
Grounds are being mowed and weed-eated on all banks and reservoirs.

Yearly Dam Inspection report is being generated for submittal to DOE.

Influent testing is the only liquids being tested at this time at the WWTF.

Running only two aerators during the NO-discharge season to save on electricity and motor use.

Generator has been inspected and topped off with diesel.

Last two lift station motors have been repaired; 3102 will be a stand by for the main lift and the other will be put in service in Lift Station #2.

PARKS
All sprinkler systems in parks have been repaired and are operational.

Minimal grass damage from the Flag Day Event! Good Job Service Club! Everything else was in GREAT shape, Thank You!

Weed control is almost complete.

ROADS
Roads have been oiled and are holding up.

Select stop signs are on order to be replaced this month to stay on track with retro-reflectivity requirements.

Sinkhole on side of Highway 27 has been repaired on the south end of town.

OTHER:
Sewer Construction is going great! Bowen Brothers are doing on wonderful job and staying ahead of schedule. I&I issues were found and remedied crediting to approximately 20 gallons per minute of now excluded ground water from the sanitary system.

Over the years, contractors have been dumping the unusable material from projects on Ed’s property, which has been saving the town project funds that could be used to extend the projects. The property is getting full so Ed is asking the council if he could connect a private culvert onto a Town’s culvert in this area. There would be no cost to the Town.

ACTION

Brian motioned to authorize Bowen Brothers to extend the Town’s culvert onto a private culvert at 308 N 3 rd; seconded by Valerie. The motion carried.

If anyone is interested in getting fill dirt from the different projects in Town, you can contact Derek. There is a criteria that you have to meet such as assuring that there is easy access for the dump trucks.

Other
The Town received notice from Spokane County Noxious Weed Control Board of noxious weeds located by at the intersection of Lake and 3rd Street. Ed will take care of this.

Summer lunch program has started.

The council all agreed to allow St. John Hardware to close Johnson Avenue the afternoon of June 26 to demonstrate some equipment.

Adjourn
With no further business, the council meeting adjourned at 9:12.
Mayor Ed Huber Clerk/Treasurer Cheryl Loeffler
 

Fairfield, Wash., Town Council June 18, 2013 Meeting Agenda

The agenda for the June 18, 2013 Fairfield Town Council meeting is available here.

If you have any questions, please call town hall at 283-2414.

June 4, 2013 Fairfield Town Council Meeting Agenda

Agenda for Fairfield June 4, 2013 Town Council Meeting is on their website now.

Fairfield Washington May 21, 2013 Town Council Minutes

Visit Fairfield, Washington's website to view the May 21, 2013Town Council meeting minutes. If you have any questions, please call Fairfield Town Hall at 283-2414.

Fairfield Washington Town Council May 7, 2013 Meeting Minutes

 The May 7, 2013 preliminary minutes for the regular Fairfield Town Council Meeting are online. If you have any questions, please call town hall at 283-2414.

Fairfield Town Council Minutes

Visit Fairfield Website to view the April 24, 2013 Town Council minutes.

If you have any questions, please call town hall at 283-2414. townoffairfield@cougarwireless.net

April 2, 2013 Town Council Minutes, Fairfield, Washington

Visit  Fairfield to view the minutes of April 2, 2013 Town Council meetings.

If you have any questions, please call town hall at 283-2414.

Fairfield Town Council Meeting Minutes January 22, 2013

REGULAR COUNCIL MEETING

JANUARY 22, 2013

7:00 P.M.

Note to persons reviewing this document: This is not a verbatim transcript. While an attempt has been made to document pertinentpoints, these minutes contain only a summary of the discussion and voting.

Mayor Ed Huber called the regular council meeting to order on January 22, 2013 at 7:00 pm. Council members present: Mary Branon, Valerie Spurrell and Brian Kauffman.

 

Harry Gibbons and George Davidson are both absent due to illness.

Others present: Randy Noble from TD&H, Derek Knecht and Cheryl Loeffler.

 

Approval of Minutes

ACTION

Brian Kauffman motioned to approve the minutes from the January 8, 2013 regular council meeting, seconded by Mary Branon. The motion carried.

ACTION

Approval of the Claims

Brian Kauffman motioned and Mary Branon seconded to authorize claim vouchers #16949 through #16953 for $884.28 dated 12-31-12 and claim vouchers #16946-16948 and #16954 through 16963 for $12,135.42 and EFTs for $1,413.40 dated 1-22-13 as presented. The motion carried.

12-13-12                                1-8-13

Claims: $ 884.28                  $7,336.21

Payroll: 00.0 0                        6,212.61

Total Claims: $ 884.28       $13,548.82

Check Register signed by: Mary Branon, Brian Kauffman, and Valerie Spurrell.

Engineer’s Report

TD&H

Randy Noble from TD&H was present at tonight’s meeting. He presented council with Consultant Supplemental Agreement #3 for $546.25, which would provide reimbursement for costs incurred for the lighting inspection upon completion of the work. This inspection by Trindera was not included in the design bid for the lighting project.

ACTION

Brian motioned to approve Consultant Supplemental Agreement #3 for $546.25 additional costs of the final electrical inspection for the E. Main Rehabilitation Project; seconded by Valerie Spurrell. The motion was approved.

Relocation of the light pole near rail crossing

Randy explained that when the project was designed, they were unable to locate the railroad’s standards for the distance for structures beside the tracks but the WAC 480-60-990 is 8’6” from centerline. The light pole adjacent to the siding track has raised safety concerns with UPRR and they are requiring having it moved. Terrel Anderson from UPRR has stated that the railroad’s standard is 15’. With Randy’s documentation, the base of the pole is 6’ from the nearest track and 8’4” from centerline, which is still less than WAC standards. Council asked Randy why he did not verify distances with the railroad before the project began and the response was that he probably should have and it was their mistake.

Randy has three recommendations for the council:
1. Leave it where it is.
2. Remove it completely and use the pole in the next project or

3. Relocate the pole to where UPRR requires it to be.

 

He then presented council with proposals from ARC Electric for $1,500 to remove the pole and $8310 for relocation.

 

Sales tax was not included in the bid amount. He stated that TIB had given preliminary approval for the additional funds and that TD&H was prepared to cover Fairfield’s 5% as Ed had expressed in previous conversations with Randy that the council was not prepared to approve this expense.

 

Even though this project is funded by a grant, the TIB funds come from the state gas tax. The town’s 5% is funded from the utility tax so the council questioned Randy why taxpayers have to pay for a mistake by the engineer on the placement of the light. Ed also expressed that removing it completely would also be a waste of taxpayer’s funds since it has already been paid. Both Ed and the council expressed that they will not have any role in the abuse of grant monies and taxpayer funds.

 

Randy is unable to make any decision and will talk with the regional manager to see how TD&H will handle it. It was expressed that Fairfield does not want to pursue this legally and wants to keep this civil but legal advice will be brought in if needed.

 

Cameron Reilly, LLC Change order #1

It was brought to the attention of council that Cameron Reilly’s Change Order #1 dated 11-6-2012, has not been approved. This change order was for compensation for miscellaneous items that had been approved and paid during the project.

 

ACTION

Mary motioned to approve Cameron Reilly’s Change Order #1 for $28,405.17; seconded by Brian. The motion carried.

OLD BUSINESS
Approval of communications package for shop
Don Adams from Controls Instruments Automation has confirmed that the landline can be removed from the town shop and something like Magic Jack or Vonage can be used for the telemetry system. Mary has the cell phone booster from Sprint and that is ready to be installed. Frontier will be contacted to remove the landline and install their internet. Don also presented a bid to move the telemetry system from town hall to the town shop with a base bid of $1,684 and not to exceed $3,484. These do not include sales tax.

ACTION

Mary motioned to bring in internet, remove the landline and purchase Vonage or a similar product for the shop and to approve the bid from Don Adams to move the telemetry system to the shop not the exceed $3,484.00 which does not include sales tax; seconded by Brian. The motion passed.

New employee review process
The next time the personnel handbook is updated, Section 3.1 NEW EMPLOYEES will be changed to include part-time employee review period of six months. Full-time employee review period will remain at three months with an additional three-month period at the discretion of the mayor.

CDBG 2013 funding
Notification was received that the town has received preliminary approval for full funding for the 2013 Sewer Improvement Project. The next step is a public hearing in March. Cheryl did note that the total funds available from the federal government had not been received yet so the amount could change.

NEW BUSINESS
Resolution 2013-1 Fee Schedule

ACTION

Mary motioned to approve Resolution 2013-1-Fee schedule pending stated changes; seconded by Brian. The motion

carried.

 

Sidewalk at Thiel Park

A concerned citizen has brought the fact that the new sidewalk at Thiel Park is impassable with snow and ice to council’s attention. Ed has discussed this with Derek and currently the town does not have the equipment it would take to clear this sidewalk and the pathway through Thiel Park. For an immediate remedy, Derek will ask Greg Wernz if he would be interested in clearing the sidewalks and what he would charge. For a long-term solution, Cheryl and Jeannie will look into grant funding possibilities and adding it to the next budget cycle.

 

Vintage Post Office

This information was passed on to Fairfield Pharmacy.

 

Animal hit on Highway 27

A dog was hit on Highway 27 Wednesday and staff was not sure who should be called to take of it since the owner was not immediately identified. (The owner was able to get the animal off the highway). Sheriff Ozzie was notified and asked to send a deputy down to monitor the speeding traffic in that area. The sheriff was also asked about the progress of the SpoKanimal contract. He said that he has passed it on to the commissioners. It has been determined that SpoKanimal should be called if no owner can be located.

 

SRTC Interlocal Agreement

 

ACTION

Brian motioned to approve the SRTC Interlocal Agreement; seconded by Mary. The motion carried.

Public Works Report
WATER

• Testing is starting out great for the year.
• Soft start has been installed in Well #2, two last control issues to program and it will be on-line with a 15-second start up and 15-second shutdown.
• Well #1 is scheduled to be done by the end of the month. This is the last well to be updated for soft start systems.
• Bids are in to move Telemetry to the town shop.

WWTF

• Pump #1 in lift station #1 was pulled last week and debris removed to find a worn out impellor and cutting edge. A new replacement motor has been ordered with the upgraded impellor design with a double vein cutting edge guaranteed not to clog.
• Retrofit kit has been ordered to bring the damaged pump up to grade with a new double cutting impellor also. This will serve as the spare until pump #2 can be pulled and upgraded as well.
• Testing is on schedule and is well within testing limits, effluent has a PH of 7.1, T.P. and T.S.S. are also looking great.
• Screen room drains are being cleaned for overflow control.

ROADS

• Sides of the roads and drains are being opened up for snowmelt off.
• Plowing and sanding when needed.

Other
Volunteer appreciation brunch is Sunday. Cheryl asked for three breakfast casseroles to be made and to have council provide clean-up duties.

Complaints/Compliments
Thiel Park sidewalk complaint was addressed above.

Adjourn:
The regular meeting adjourned 8:53 pm.
______________     _______________________

Mayor Ed Huber   Clerk/Treasurer Cheryl Loeffler