Palouse City Planning Agenda July 10, 2012

Palouse Planning

Agenda

7/10/2012

7 p.m.

Palouse City Hall – 120 E. Main Street

Call to order
Roll call
Approval of minutes from last meetingMinutes corrections and approval for 6/4/2012 minutes.
　
New businessA new commissioner is needed to fill the vacant position left by Mark Bailey.
City Council Matters
Old Business
Work Session:
AdjournmentDiscuss survey questions. Everyone to have reviewed the original survey questions from ’96 and Mark Bailey’s re-write of the survey questions.1. Assigned sections for review and update.
Land Use – Robin Rilette
Transportation – Jay Iverson
Public Facilities – Mary Estes
Environment – Lynne Nelson
New Chapter on telecommunications – Mark Bailey
2. A new secretary is needed.
　
　

Palouse Planning Draft Minutes

Palouse Planning

Draft Minutes

6/5/2012

7 p.m.

Call to order
Roll call
Mary Estes, Jay Iverson, Corey Laughary, Chris Hallan, Robin Rilette, Guests: Tim Jones, Heather McGehee, Chris Thurman, Michael Echenova.
Approval of minutes from last meetingMinutes approved with no edits. Mary Estes moved to approve minutes from 5-1-12, Chris Hallan seconded. Motion passed unanimously.
　
New business Chris Hallan volunteered as interim secretary due to Mark Bailey’s resignation 5-1-12. Mary Estes moved for Chris to take the secretary office, Jay Iverson seconded. Another commissioner is needed to fill the vacant position who can assume secretarial duties.
City Council Matters
Old Business
Work Session:
AdjournmentMotion to adjourn @ 8:47 by Mary Estes. Seconded by Chris Hallan. Motion passed unanimously. Meeting adjourned @ 8:47.1. Assigned sections for review and update.
a. Land Use – Robin Rilette
i. 28 active businesses in Palouse commercial district as per Palouse Chamber. Discussion about calling some proprietors of home businesses that are not Chamber members
ii. Land available is limited. Edit section to include Brownfield Project b. Transportation – Jay Iverson
i. Still communicating with the state regarding the bridge.
ii. “Coast” bus is gone & “Share Ride” is gone
iii. Insert transportation question in survey regarding the need for public transportation other than school buses.c. Public Facilities – Mary Estes
i. 1^st 2 pages written by the City of Palouse, to be approved by the Dept. of Health
ii. Gathering city class size for schools
iii. RV park to be added
iv. Many goals listed have already been achieved. Language needs to be changed in some goals. Discussion about adding a recycling center to the list of goals.
v. Mayor Echenova pointed out that 600’ of railroad track has been replaced.d. Environment – Lynne Nelson
e. New Chapter on telecommunications – Mark Bailey2. Survey question review
a. Discussion about rewrite of questions 15 & 16. Corey suggested keeping open-ended question about what you most-like & least-like about Palouse.
b. Suggested by Jay Iverson for everyone to review both the original survey questions from the ’96 survey & Mark’s re-write of the survey questions.
c. July meeting on the 10^th rather than the 3^rd. 1. Survey budget: $700 allocated for planning commission expenditures. Discussion about seeking partner financing if required (i.e. fire department, city council, school)
2. Brownfield update: Demolition of former Palouse Producers site scheduled for Monday, 6-11-12.
3. Cascade Cycle Club from Seattle will return to Palouse August 7^th-8^th

Fairfield Town Council Adds Executive Session to July 2, 2012 Agenda

Fairfield Town Council agenda for the July 2, 2012 meeting has been amended to include an exective session, scheduled to follow Review Complaints and Compliments.

Fairfield Town Council Meeting Agenda, July 2, 2012

Fairfield Town Council

PRELIMINARY AGENDA
REGULAR COUNCIL MEETING
JULY 2, 2012
7:00 p.m.

Call to Order

Approval of the Minutes from June 19, 2012 regular council meeting.
Approval of Claims for July 2, 2012

Engineer’s Report
Century West
TD&H

OLD BUSINESSLD BUSINESSRecycling update
     Mosquito fogging contract
Comments are back from attorney
Purchase equipment for game room
     List from the kids as to what they would like
Garbage dumpster for community center
Sidewalk contract
     Work has begun from the library to McNeil

NEW BUSINESSEW BUSINESS
Interlocal Bridge Inspection Services Agreement
     Interlocal Agreement with Spokane County for bridge
SpoKanimal
BIAS class for new BARS and budget
Time off
Signature cards at Bank of Fairfield
Mayor Pro-Tem
     Selection of Mayor Pro-Tem for next six months

Public Hearing Ordinance #370AN ORDINANCE OF THE TOWN OF FAIRFIELD, WASHINGTON, ADOPTING RULES AND REQUIREMENTS FOR CUSTOMERS OF THE TOWN’S WATER UTILITY AND OTHER MATTERS PROPERLY RELATED THERETO

Public Works Update

Other:

Review Complaints & Compliments

Adjourn

Town of Fairfield • 218 East Main/PO Box 334 • Fairfield, WA 99012 • Telephone: (509)283‐2414 • Fax: (888)595‐5579


Mayor Ed Huber & Council Members
Harry Gibbons Mary Branon George Davidson Valerie Spurrell Brian Kauffman

Fairfield Town Council Meeting Date Changed

THE REGULAR COUNCIL MEETING

SCHEDULED FOR

TUESDAY, JULY 3

WILL BE MOVED TO

MONDAY, JULY 2 AT 7:00

Palouse City Council Minutes June 26, 2012

DRAFT ONLY.  Without council review or approval.

REGULAR COUNCIL MEETING

June 26, 2012

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Cecil Floyd; Tim Jones; Connie Newman; Bo Ossinger; Norm Schorzman; Alison Webb.  Absent:  Rick Wekenman is on vacation.  Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson.  Public present:  Heather McGehee.     

APPROVAL OF MINUTES:  Councilmember Schorzman MOVED to adopt the minutes of the Regular Council Meeting of June 12, 2012.  Councilmember Newman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Award for dust control contract:  Received three bids for 160,000 square feet of road oiling:  1. Lyman Dust Control $06.2 per sf; 2. Mort’s Dust Control $.06 cents per sf; 3. Tak Petroleum $04.9 per sf.  Supt. Griffin would like to recommend we move forward with TAK petroleum.  The savings comes to approximately $2,000.  Councilmember Schorzman MOVED to accept the bid of TAK Petroleum for $04.9 per sf.  Seconded by Councilmember Floyd.  Motion carried unanimously.

The city received a letter from Jack Nagle Construction for permission to perform work within the city’s right-of-way to install sewer line on C Street for Nicole Wood.  The only way to get the work done is if he has access to the right-of-way.  Supt. Griffin has no problems with giving him approval.  Public Works will inspect Jack’s work and material.  His license and bond are current.  Councilmember Newman MOVED and seconded by Councilmember Webb to allow Jack Nagle to perform sewer work on the C Street right-of-way.  Motion carried unanimously.     

POLICE REPORT: 

Whitman County Animal Control contract renewal: Contract is for three years at $1,000/year.  Councilmember Schorzman MOVED to authorize Chief Neumann to sign the contract.  Councilmember Floyd seconded.  Motion carried unanimously.   

JFB REPORT:  no report

OLD BUSINESS:

Award consideration for Mohr Street sidewalk project:  We received two bids:  A & R Construction $82,648; Ace Elliott $83,577.  Both came in higher than expected.  Councilmember Floyd MOVED to award the bid to A & R Construction contingent on TIB approval.  Seconded by Councilmember Newman.  The increase on the city’s share will come to $450.  The school’s portion won’t increase.  Motion carried unanimously.   

NEW BUSINESS:

Equipment for recording of public meetings – Jim Farr:  Councilmember Newman told Mr. Farr that he needs to bring a detailed proposal with technical info, budget info, maintenance & repair, anticipated staff time, how to store, archive, etc., and examples of other cities with similar budget who do this.  Jim Farr responded that he would get on a later agenda as he didn’t have all the information.  Jim would like to see the recordings streamed live on the city’s website.   Currently, the public is able to record the meeting for their own use.  All citizens are encouraged to attend the meeting and/or read the minutes.  Mr. Farr sent a proposed flier soliciting funds for a private account to purchase all necessary equipment.  Council voiced concern that the flier is misleading and reads as though the city is soliciting donations and supports the program.  The city isn’t sponsoring or soliciting any funds for this purpose.  Concern was raised that if the effort did not come to fruition, people who donated are going to come back to the city.  Councilmember Schorzman MOVED that council does not support this activity, and does not approve any flier referencing city involvement.  Councilmember Jones seconded.  Motion carried unanimously. 

COMMITTEE REPORTS/REQUESTS: 

Parks, Cemetery, & Buildings-Alison Webb. Chair:  no report    

 Policy & Administration-Bo Ossinger, Chair:  no report

Police, Fire, & Safety-Rick Wekenman, Chair:  no report

Finance, Property, & Equipment-Norm Schorzman, Chair:  no report

Pers

nnel & Pool-Tim Jones, Chair:  no report

Streets & Sidewalks-Cecil Floyd, Chair:  Connie and Cecil met regarding the Harrison and Sumner Street request from Rod Rosen to build a retaining wall in city right-of-way to aid with the parking and street issue.  Minus any issues that Supt Griffin has, they recommend allowing it.  Mr. Rosen already has a permanent retaining wall; he’s just requesting permission to rebuild it to the west 6 to 8 feet.  He will cover all costs requesting only that the city provide backfill dirt.  Supt. Griffin sees no problem.  It doesn’t affect any neighbors, being on the west side facing the grange.  The move will allow more clearance on the street.  Councilmember Floyd MOVED and Councilmember Newman seconded to allow Mr. Rosen to rebuild his retaining wall, pending supervision from Supt. Griffin.  There is concern about city liability if the retaining wall fails.  The wall will have to be permitted and meet building code standards.  Motion carried unanimously.  Regarding the access for fire and safety, Fire Chief Bagott sees no problem at this corner.    

Regarding the street sign request on the corner of Harrison and Sumner, Supt. Griffin said he can move the sign, no problem.  Mayor suggested the owner may be better served by putting in an approved fence on the corner.  Councilmember Floyd MOVED to have public works move the sign from the NW corner to the SE corner of Sumner and Harrison.  Councilmember Newman seconded.  Motion carried unanimously. 

The city has an open-ended agreement with the Palouse Tavern to allow an outdoor beer garden.  The agreement isn’t being followed to the letter.  Committee is considering changing to an agreement that has to be renewed on a yearly basis.  The tavern owner would need to address council yearly and that will allow council to review the terms of the contract for better enforcement or allow changes.  Committee will meet to further discuss. 

The call for transportation projects is open and Taylor Engineering is working with WSDOT on the Cove Road pathway project.  Due date is August 24^th.      

Water & Sewer-Connie Newman, Chair:  Continuing work on the sewer extension policy, working to ensure the policy is thorough and consistent with all city codes.  Still waiting to hear back from DOH on the water system plan.

Councilmember Newman attended the AWC conference.  She learned more information regarding PRR’s and will share at next council meeting.  She discussed her expenses for the trip, offering to pay out of pocket for a portion.  Council approved her expenses up to the maximum budget amount of $450. 

OPEN FORUM:

MAYOR’S REPORT:  The 2013 Revenue Sources Public Hearing has been set for July 10^th.  The Six Year Street Plan Public Hearing is also set for July 10^th. 

Brownfields project:  Some additional asbestos was found and abated.  We’re beginning the bidding process for Phase II of the cleanup which will include excavation of contaminated material from the concrete and asphalt down.  It will be published for bids beginning July 9^th with bid opening set for July 30^th.  MFA wants a special council meeting on August 6^th or 7^th to award bid so as not to lose time waiting for the next council meeting.

ALLOW PAYMENT OF BILLS:  Councilmember Jones MOVED that the bills against the city be allowed.  Councilmember Webb seconded the motion and the motion carried unanimously.

ADJOURN:  Councilmember Jones MOVED to adjourn.  Councilmember Webb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:14 PM.

The following checks are approved for payment:

Claims Paid, June 26, 2012.            Ck. #4097-4109                   $40,667.59

APPROVED: ________________________________   ATTEST: ________________________________

Rockford Town Council Meeting June 6, 2012

Rockford Town Council
June 6, 2012
7:00 pm

Mayor Micki Harnois brought the meeting to order. Council members present: Steve Meyer, Thomas Smith, Dave Thompson, Clint Stevenson and Jim Oshanick. Clerk/Treasurer Darlene LaShaw and Public Works Operator John Goyke were also present.


Sheriff Ozzie Knezovich was here to go over the Sheriff’s contract services for the Town. Sheriff Ozzie wanted the Town’s support for the 2/10 of 1% coming up on the ballot. Sheriff Ozzie will be back in July for a community meeting at the Grange. Kathy Creed will help organize it.


Layne Merritt of JUB was present to talk about the Town’s response letter to the River Keepers who had sent a letter to the Town regarding violations on the discharge permit at the lagoons. JUB drafted a letter along with a response letter from Cynthia Wall of DOE. The letter emphasized that there were not violations but design exceedants, which are action points not violations.


Clint felt that the Town should place in the letter the cost the Town accrued by responding to them when those funds should have gone toward lagoon repairs.


With a few amendments the Town will send the letter on Friday.


Mayor’s Comments
Micki reported that Andy Oneill of RCAC had been in Town to pick up income surveys. He is still trying to achieve the needed 80%.


Micki also reported that the Town did not receive funding for the park drainage project but the application was kept for the next funding cycle.


Public Comment
Bill Creed mentioned that if surveys could have been handed in to the Town Hall there would have been a better turn out.


Kathy Creed stated that she hoped the Council would support Ozzie and the Sheriff’s Department.


Kathy further talked about animal fines. She spoke about a female that walks to the post office many times and her dog is not on a leash. She should be fined for no leash. A dog is fine until another dog comes along. The Town needs to watch “our “ dollars.


Larry Van Every asked about the letter to the River Keepers. He asked if the Town was dealing with a mercenary group? Is there an alternative motive or are they really concerned or want money.


Larry Van Every also felt the less written in the letter the better. By answering the questions he felt the Town would be admitting to the alleged violations.


Mayor Micki Harnois claims that this group will not hound the Town. Their main concern is water quality of the Spokane River.


Micki mentioned that John’s certifications are included with the issue spoken about in the letter. The letter will go out by Friday at 5:00.


Planning Commission
Larry Van Every of P&Z reported that the committee approved Primeland’s application. Thomas Smith made a motion to approve Primeland’s application for an addition to their chemical building. Jim Oshanick seconded the motion, motion carried.


Larry Van Every also added that the Town needs to place drainage/run off needs to the check list.


Minutes
Alene Willmschen reported one word needs to be changed from contract to contact.


Thomas Smith made a motion to approve the minutes of May 16, 2012. Jim Oshanick seconded the motion, motion carried.


Treasurer’s Report
Darlene reported for the month of April 2012 - $258,971.70 – all in funds


Checks
Jim Oshanick had some questions on a few checks.


#11535 - $10,000.00 – Darlene reported that was the remaining of the retainage for Mountain Crest. Jim reported there was erosion and no grass growing just weeds. It was the consensus of the Town to hold the check until the Town can look into the issue.


Jim Oshanick also questioned the check to L&S Tire. Darlene informed him it was for the tire collection day.


Jim Oshanick also questioned the number of hours Jerame had – (189). The Council still needs a description of his tasks. Micki will meet with Jim another time to go over employee issues.


Jim felt $120.00 was too much to pay for tinting the SCOPE car.


Jim also questioned a backhoe tire purchased. Clint spoke that Rockford Auto didn’t have one and it was cheaper where they got it.


John reported that the Calvert Tech check was for well #5 computer faulting.


The hydro seeding was done at the new reservoir last fall. Vegetation has not grown. If the Town pays the money the warranty is gone.


Clint Stevenson made a motion to approve checks # 11493 – 11534 in the amount of #44,693.69 (-$10,000.00 –check # 11535 will be held. Thomas Smith seconded the motion, motion carried.


Payroll – 11493, 11497 – 11505 $ 9,203.29


Claims – 11494 – 11496, 11506 – 11535 $35,495.40


Ivan Willmschen questioned the Town’s water bills. Darlene explained that the Town Hall, lagoons and parks have to pay the water fund for their usage.


Ivan further stressed that the Town has to watch our expenses.


Larry Van Every asked if the Town received their answers from the Sheriff’s Department regarding the double taxation. Micki reported no, that the Town would have to go to the County Commissioners.


Old Business
Micki reported that Terry Ottosen had resigned as the Town’s code enforcer. There is another person interested who has more time.


Micki reported that the Town had passed a Resolution for abatement of nuisance on the yellow house earlier in the year. The Town could get a court order and go on the property and clean it up. The Town would have to pay for it.


Micki further spoke about the Fairfield improvement board. The Committee would go over case by case to see what the Town can do. Micki will get copies of the Fairfield ordinance to the council.


Steve Meyer has talked to the Fire Chief Brad Marlow regarding condemning houses in Town. Brad said he would need a clear authority of what he could and could not do.


Micki spoke of three (3) criteria of a dangerous house:


1. Drug activity
2. Vacant
3. Can get into it


Micki informed the Council to do the process it will cost lots of money.


John Goyke reported that Sheriff Deputy Jeske would like to use the Town’s Ordinance’s with an interlocal agreement.


Micki will have RCW’s regarding the process for the council at the next council meeting.


Dave Thompson reported it appeared one of the Moyer rentals are placing a garbage can at other houses to be dumped. The Town now has the mobile carts in its possession.


Jim Oshanick didn’t sell the Town dump truck. John Goyke reported that the Town of Millwood and he had met at the DOL and signed an affidavit in lieu of a title. The Town will apply for a title for the dump truck and for the rodder truck too.


The Town will hire Lyman to spray for road oiling for approximately 600 feet around the park for $1.20 per lin ft.


New Business
Micki reported Gary Wagner’s term on the CDBG advisory committee ends in August. Steve Meyer made a motion to reappoint Gary Wagner for another term. Jim Oshanick seconded the motion, motion carried.


Thomas Smith made a motion to approve the URS agreement for the Shoreline Master Plan. Jim Oshanick seconded the motion, motion carried.


Micki reported a Neighborhood Watch meeting at the park on June 28th at 7:00 pm.


Micki also reported that she will be gone at the June 20th council meeting.


The Council needs to choose a Mayor Protem at the next meeting.


The Council will also need to decide if they would like to participate in the swim program at the next meeting.


Public Works
The Council approved the L&I forms requesting an inspection for the trailers of Moyers.


John is working on the draft grant agreement for the composting facility. The Council wanted to know what to do with the compost. The Town will try to give it away at first.


John has tried to contact Gloria Bennett of TIB for clarification on the chip sealing project on River and Stringham.


WSDOT will repaint after chip sealing is done. There will be a no passing zone all the way through down Town.


Micki reported on the scenic highway signage; signs on poles and trees will have to be taken down. Organizations and churches can stay. Business signs in the State’s right of way off premises cannot stay.


Micki further reported the Lion’s Club sign display will be able to stay.


Kathy Creed asked if the Grange will be able to place a sign by the building. Yes because it is on their own property and it is an organization.


Bill Creed spoke of D-Day and thanked all who served in the armed forces.


Meeting adjourned.
______________________________________ _______________________________________


Brenda Gambrel/Deputy Clerk Micki Harnois/Mayor